USA Staffing

Position Title: SUPERVISORY ARCHIVES SPECIALIST
Agency: National Archives and Records Administration
Announcement Number: IMP-12610520-25-BS Opens in new window
Open Period: Wednesday, November 20, 2024 to Friday, December 6, 2024

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

1. Are you a surplus or displaced Federal employee eligible under the Career Transition Assistance Plan (CTAP)? Click CTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

A. Yes

B. No

2. Are you a current National Archives and Records Administration (NARA) employee who has held or currently holds a permanent appointment in the competitive service?

A. Yes

B. No

3. Are you a current National Archives and Records Administration employee serving under a special appointing authority such as VRA, Disabilities Program, etc?

A. Yes

B. No

4. Are you a current National Archives and Records Administration (NARA) employee currently holding (or have you previously held) on a permanent basis, a position in the competitive service with promotion potential equivalent to (or higher than) the full performance level of the position advertised in this vacancy announcement?

A. Yes

B. No

All (Federal and Non-Federal) applicants are required to submit their most recently completed annual performance appraisal (dated within 18 months from the closing date of the vacancy announcement), which identifies your official rating of record (must be at least "Fully Successful") AND is signed by the supervisor, OR a statement explaining why the performance appraisal/review/evaluation is unavailable OR incomplete. If you fail to provide a copy of the performance appraisal/review/evaluation, or a statement advising why it is unavailable, you will be removed from further consideration. N/A is not considered an acceptable response.

(limit 250 characters)

2. Are you currently serving or have served in the last five years in a Political Appointment in the Federal Government?

A. Yes

B. No

3. Please select the answer below that describes your status.

A. I am a current National Archives and Records Administration internal agency employee who is qualifying as a Status Eligible.

B. I am a current National Archives and Records Administration internal agency employee who is currently serving on a V.R.A appointment.

C. I am a current National Archives and Records Administration internal agency employee who possesses eligibility to be considered under Schedule A(u) disability.

D. I am a CTAP eligible.

E. None of the above.

SPECIALIZED EXPERIENCE: For the GS-09, you must have one-year specialized experience at a level of difficulty and responsibility equivalent to the GS-07 grade level that is directly related to the position and has equipped the candidate with the particular knowledge, skills, and abilities to perform the duties of the position. Specialized experience for this position is:

Leading a small component of a team, program, or project; AND
Communicating with customers internally and externally to provide information and resolve issues; AND
Applying and researching rules, regulations, policies, and practices to gather facts, and draw conclusions and/or make recommendations.

OR
EDUCATION: You may qualify with a master's or equivalent graduate degree, OR 2 full years of progressively higher-level graduate education leading to such a degree that demonstrates the knowledge, skills and abilities necessary to do the work OR a LL.B. or J.D. if related; (attach a copy of your transcript or list of college courses designating semester or quarter hours earned to ensure proper credit)

OR
COMBINATION OF EDUCATION AND EXPERIENCE: Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education. The total percentage of education and experience must equal 100% to qualify.

1. For the GS-09, select the answer that best describes your experience and/or education.

A. I have at least one full year (52weeks) of specialized experience at the GS-7 level.

B. I have a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. (Attach a copy of transcript or list of college courses designating semester or quarter hours earned to ensure proper credit.)

C. I have a combination of the education and experience as described in the previous question in which my percentage of specialized experience and education totals 100%.

D. I do not have the specialized experience and/or education to qualify for this position.

2. Please state where this experience is supported in your resume.

3. From the following list, select all of the duties you have performed on a regular and recurring basis.

A. I have planned work to be accomplished by subordinates or coworkers, set and adjusted priorities, and prepared schedules for the completion of work.

B. I have instructed employees on both assistant work and administrative matters.

C. I have resolved office conflicts by providing written guidance and /or assistance.

D. I have overseen the performance of other staff on a team, even though not as a formal supervisor.

E. I have not performed any of the above tasks.

4. Describe your experience developing or building effective teams or workgroups. Select all that apply.

A. I have led teams/work groups and had the responsibility for motivating others towards goal accomplishment by a set deadline.

B. I have participated as a team member with some responsibility for motivating others towards goal accomplishment by a set deadline.

C. I have demonstrated the ability to deal effectively with pressure, while maintaining the team/work groups focus, intensity and persistence under adversity.

D. I have coached and mentored staff to achieve desired results.

E. I have resolved conflicts, differences or problem among team members.

F. None of the above

5. What team leader duties you have performed? Select all that apply.

A. Planned work to be accomplished by a team

B. Prepared schedules for completion of work

C. Assigned work to team members based on priorities

D. Set and adjusted short-term priorities as needed

E. Oriented new team members

F. Coached team members in work performance

G. Set individual goals and standards

H. None of the above

6. What elements of leadership do you have experience with? Select all that apply.

A. Assign and delegate work

B. Establish performance standards

C. Team building

D. Conflict resolution

E. Motivation

F. Employee development/training

G. Mentoring

H. Determining prioritization of work efforts/project work

I. None of the above

7. Which of the following leadership responsibilities have you done as a part of your daily work? Select all that apply.

A. Assigning work to myself

B. Assigning work to others

C. Reporting daily operations status at production meetings

D. Acting in absence of my supervisor

E. Providing updates at staff meetings

F. None of the above

8. Please identify the statement that best reflects your experience in communicating orally.

A. I have given presentations to individuals both within and outside my organization.

B. I have given presentations to senior management officials for purposes of obtaining decisions.

C. I have presented and supported decisions, conclusions, findings, or recommendations to senior management officials.

D. I have provided briefings/updates to supervisors, coworkers, or others on a regular basis.

E. I have provided one-on-one instruction to others on human resources issues.

F. None of the above

9. Select the response(s) that reflect your experience with written communication at work. Select all that apply.

A. Informal emails to customers, supervisors and peers

B. Formal communication via email or letters to provide information to customers, supervisors and peers

C. Policies and procedures for use within my work unit

D. Policies and procedures for use outside my work unit

E. Detailed reports with technical data and analyses

F. None of the above

10. Which of the following best describes the extent of your interpersonal communications skills?

A. I have communicated with both managers and customers to provide guidance and assistance in resolving difficult issues.

B. I have communicated with both managers and customers to provide guidance and assistance in resolving routine issues.

C. I have communicated with both other staff members and customers to provide guidance and assistance in resolving routine issues.

D. I have communicated only with other staff members to provide guidance and assistance in resolving routine issues.

E. I do not have any experience as described in the choices above.

11. Choose the statement that best describes your experience composing written communications, including the responsibility and accountability for accurate content, grammar, spelling, appropriate tone and format.

A. I have experience composing a variety of original written correspondence, email, procedures, memoranda or reports. I have independent responsibility for ensuring the accuracy of spelling, punctuation, grammar, and format in the final document.

B. I have experience composing routine correspondence, memoranda, e-mail, procedures or reports. I have independent responsibility for ensuring the correct spelling, punctuation, grammar and format in the document before it is finalized.

C. I have experience typing correspondence written by others, ensuring document has correct spelling, punctuation, grammar, or format before it is finalized.

D. I have experience reviewing documents prepared by others, ensuring correct spelling, punctuation, and grammar before it is finalized.

E. None of the above

12. Please state where this experience is supported in your resume.

13. Choose the statement that best describes your experience interpreting written information and instructions, and using judgment in applying procedures.

A. I have experience independently applying written rules and regulations to determine needs based upon encountered situations and the issues involved. Recognizable choices do not normally cover the situations encountered.

B. I have experience applying written rules and procedures in situations where a few easily recognizable choices could be made. I use judgment in selecting the most applicable procedure. Situations not covered are referred, with recommendations for resolution, to a supervisor.

C. I have experience processing work in accordance with detailed written instructions covering what needs to be done. If work is encountered that is not specifically covered by the instructions, the situation is referred to a higher level employee or supervisor for resolution or advice.

D. I have experience processing work in accordance with detailed written instructions, requiring little deviation from the instructions unless directed by a higher level employee or supervisor.

E. None of the above

14. Choose the statement that best describes your experience improving the efficiency and quality of your work performed.

A. I have no experience performing this task.

B. I have made specific changes that have improved my efficiency and the quality of my work.

C. I have recommended specific changes that have improved my work units efficiency and the quality of its work.

D. I have recommended changes that were adopted and resulted in improved efficiency, work quality and overall efficiency of the organization.

Select “Yes” or “No” to the following question(s).

15. Do you have experience conducting research and analyzing data from multiple sources?

A. Yes

B. No

16. If answer is "Yes" Please state where this experience is supported in your resume. If no mark N/A.

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