- Position Title
- Program Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CBSZ-12618501-25-LB Opens in new window
- Open Period
- Friday, November 22, 2024 to Monday, December 9, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
2.
I authorize my application information being shared with hiring managers for similar positions. I understand this option may not result in further consideration for additional positions nor will it impact my application for this announcement.
Assessment 1
1.
GS-011: Carefully read the following descriptions below. Select the one response below that best describes your qualifications for this position. (Please ensure your resume/application supports the response that you select.)
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Prepare or assist in the preparation of procurement packages to include all necessary paperwork, selecting the proper accounting codes, invoice processing, payment tracking, and if necessary de-obligation of residual funding not expended for all FES sections.
3.
Audit and monitor all FES procurement actions in an effort to prevent unauthorized commitments or to identify infractions.
4.
Facilitate preparation of required training documentation, maintains a file for all FMS related training, and will ensure required training conducted for each employee depending on their individual procurement roles and responsibilities
5.
Ensure that appropriate procurement packages are submitted to Contracting or Logistics in a timely manner and verifies with Fiscal Service staff that funding has been made available as part of the complete procurement package.
6.
Compile and ensure quality production of complete procurement packages for submission to FORCE.
7.
Works with Supervisors and Program Managers to ensure the documents facilitate an accurate acquisition of their required supplies and/or services.
8.
Assist the Chief in data collection for Action Items and similar requests related directly to procurement and budgets requested by management either within the facility or from the VISN/National level.
9.
Oversees budget formulation, validation, compilation, and submission, requiring frequent contact with Service Supervisors, Program Managers and Fiscal Service.
10.
Develops, prepares, presents, justifies, and defends analyses and summaries of budget performance to service Chief and at annual budget calls, staff meetings, impromptu meetings with senior leadership, related conferences, and during compliance audits.
11.
Serves as the principal budgetary advisor to the Service Chief, Supervisors and Program Managers in maintaining balance, efficiency, and economy of operations to accomplish programmed objectives.
12.
Exercises technical authority and discretion in distributing appropriated funds, approving or disapproving expenditures, validating or invalidating unfunded requirements submissions, and determining the required degree of funds control measures based on interpretations of fiscal policies and law.
13.
Ensure that all accounting citations are accurate prior to obligation of funds by a Contracting Officer. Incumbent will prepare or assist in the preparation of funding documents (2237s) for all FES procurement actions.
14.
Preparation, administers and analyzes the budget for a large Service within a Level 3 Hospital with a dollar value of approximately 25 million.
15.
Ensures there are adequate funds for programs within the organization. Tools used to achieve this goal include: employing cost-benefit analysis to review financial requests, assess program tradeoffs, and explore alternative funding methods;
16.
Program leadership for budget preparation, formulation, presentation, and execution by examining past budgets, estimating future financial needs, consolidating individual departmental budgets into operating and capital budget summaries.
17.
Conducts training for Service Supervisors and Program Managers regarding budget procedures and processes.
18.
Participates in various formal/informal meetings and briefings to present findings and recommendations to management officials.
19.
Responsible for all FMS Purchase and Contracting Activities. The Program Specialist will gather all required information necessary for preparation of Contract Documents and Purchase Orders and entering complete FORCE packages, track budgets, track contract renewal/option dates and ensure timely certification of IPPS Invoices.
20.
Incumbent provides contractual advice and assistance (during both the pre-award and post phases) to FMS Supervisors and Program Managers.
21.
Track and monitor all Contracts for FMS. This tracking will include tracking length of contracts, exercise of options, and availability of funding for future option periods.
The Business Manager will coordinate timely submission of complete procurement packages to ensure most current Procurement Action Lead Times (PALTs) are met.
The Business Manager will coordinate timely submission of complete procurement packages to ensure most current Procurement Action Lead Times (PALTs) are met.
22.
Assist in drafting justifications, memorandums, Memorandum of Understanding (MOUs), or other necessary pre-award contract file documents.
23.
Provides support the contracting office in identifying and developing approaches for acquisition planning; including acquisition strategy, risks, contracting methods, competition, sources, and schedules.
24.
Works closely with the FES Supervisors and Program Managers to ensure they complete all necessary training for Contracting Officer Representative (COR).
25.
Communicate training needs to the Chief of FMS as appropriate and where applicable, make arrangements for group training on-site.