USA Staffing

Basic requirements for all grades:

A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.
OR
B. Combination of education and experience - at least 30 semester hours that included courses as shown above, plus appropriate experience or additional education.

1. Do you meet any of the basic requirement as defined above? Select ONE statement for the list below that best describes your level of education. There must be sufficient documentation in your resume and official transcripts to support your response.

A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

B. I have a combination of education and experience - at least 30 semester hours that included courses as shown in above, plus appropriate experience or additional education.

C. I do not have any of the above.

To be qualified for this position at the GS-13 level, you must have at least one year of specialized experience equivalent to the GS-12 level that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position includes:

- Managing multiple priorities, such as but not limited to, conducting outreach, responding to internal and external inquiries, reviewing technical reports, recognizing errors, and reconciling problems; AND
- Analyzing and researching electronic record techniques to deliver assistance to individuals, agencies and other organizations; AND
- Experience performing analysis of file formats, metadata, and documentation in order to manage and preserve electronic records

2. Select the answer that best describes your experience.

A. I have one full year of specialized experience equivalent to the GS-12 as described above.

B. I do not meet the specialized experience as described above.

3. Please indicate where this experience can be found in your resume with dates and position held. (limit 250 characters)

4. Please select all of the functions you have performed using various software programs. Select all that apply.

A. Creating macros or scripts to automate tasks.

B. Analyzing files for digital preservation concerns such as encryption, corruption, long file names or paths, presence of unsupported characters.

C. Executing advanced searches using system provided search interfaces.

D. Validating relational databases.

E. Converting file formats and assessing the converted file for lossless conversion.

F. Creating automated forms.

G. Managing and analyzing a large volume of metadata.

H. Moving or copying files.

I. None of the above.

5. Select the statement(s) that reflect(s) your experience using software programs to complete a task. Select all that apply.

A. I have researched to identify new programs to complete a task.

B. I independently identify the program most appropriate to use to complete the task.

C. I independently use the help features and other resources to learn how to accomplish the task with that program.

D. I am asked by co-workers for assistance in using features on programs.

E. I have prepared procedures or guidance in using features on programs.

F. None of the above.

6. Which best describes your review and implementation of new technology (i.e. technology not previously used in your office)?

A. I have researched new technology and tools and provided recommendations to management as to how new technology can be utilized to improve business processes.

B. I have analyzed new technology and recommended methods utilizing new technology to improve efficiencies.

C. I have been the point of contact for new or existing technologies implemented in my office.

D. I have participated in training classes pertaining to the implementation of new technology.

E. None of the above.

7. Which of the following tasks have you independently performed in relation to accessioning, preserving, describing and providing reference for electronic records? Select all that apply.

A. I have facilitated the transfer or management of electronic records.

B. I have analyzed electronic records to determine the appropriate format for long-term preservation or access and reformatted the records appropriately.

C. I have compiled the metadata for electronic records as part of the management, preservation, or accessioning process.

D. I have verified electronic records and documented any issues found.

E. I have analyzed electronic records with no discernible organization and developed descriptive projects based on that analysis.

F. I have communicated information about various types and formats of electronic records to others.

G. I have created descriptions of electronic records.

H. I have reviewed electronic records to determine access restrictions and/or for content requiring withdrawal or redaction.

I. I do not have experience analyzing and describing electronic records.

8. Select the one response that best describes your experience in archival project management.

A. I have led a multidisciplinary, formal project team from project initiation through project close-out, responsible for developing the project plan, monitoring the project and ensuring the completion of project milestones.

B. I have organized, coordinated and prioritized a variety of team-based activities and worked as part of a team as the situation may have dictated.

C. I have been a member of a formal project team.

D. I have received formal project management training but have not yet applied it on the job.

E. None of the above.

9. Please select all of the responses in which you have experience in communicating, both orally and in writing. Select all that apply.

A. Preparing and giving presentations to internal or external audiences.

B. Composing written responses to requests from internal and external stakeholders, as well as the general public.

C. Gathering specific record information and writing a description of the record.

D. Presenting information or guidance on public websites.

E. Developing procedural workflows or SOPs

F. Preparing reports

G. None of the above.

10. Select all the following that you have experience performing.

A. I have evaluated metadata for electronic files for accuracy and adherence to standards.

B. I have developed procedures for managing, accessioning, processing, or preserving electronic records.

C. I have conducted research necessary to understand electronic formats.

D. I have independently provided file format guidance to internal and external audiences for transferring electronic records.

E. I have independently provided file format guidance to staff, other agencies or the public.

F. I have trained others in preserving, processing or providing reference to electronic records, including how to use NARA's various systems (i.e. Electronic Records Archives 2.0) to accomplish the work.

G. None of the above.

11. Which of the following most accurately describes your experience setting priorities, organizing and responding to work requests?

A. In my past work assignments, I have had oversight over teams or groups and was responsible for setting project objectives, goals and deadlines. I have developed both short- and long-range goals with milestones to assess progress. I have experience reporting on progress to management.

B. In my past work assignments, I have planned a short-term project that involved setting objectives, goals and deadlines for others. I am proficient at modifying these plans as necessary to ensure deadlines are met. I have experience reporting on progress to my immediate supervisor.

C. In my past work assignments, I have assessed my own work products and monitored progress against assigned goals. I have scheduled tasks so that needed information was gathered in the proper sequence. I have experience adjusting my own work to ensure that deadlines are met.

D. I have had experience that has required me to organize my work and set priorities in order to complete assignments on time but have not been required to apply this ability in my professional job assignments.

E. None of the above.

12. I have performed the following duties as they pertain to problem-solving, critical thinking and analysis of a program. Select all that apply.

A. I have used a variety of tools for the purpose of developing new or revised policies or procedures.

B. I have experience conducting quality reviews, making recommendations to improve efficiency and compliance with established policies and procedures.

C. I have experience recommending action plans and training needs.

D. I have experience recommending new metrics/performance measures in response to program analysis.

E. I have proposed changes in work process.

F. None of the above.

13. Which of the following best describes your experience in identifying problems and recommending solutions?

A. I have identified potential problems and referred them to an appropriate official for resolution.

B. I have identified potential problems and recommended ways to solve them.

C. I have taken charge of and effectively resolved problems on my own and had the freedom to take steps to prevent problems from recurring.

D. I have had the freedom to take charge of and effectively resolve problems on my own.

E. None of the above.

14. Which of the following best describes your experience using policies and procedures to make decisions?

A. I have used my own judgment to identify and use the correct policy or procedure to apply to a decision or problem.

B. I have made appropriate choices for routine decisions or activities by following appropriate policies and procedures.

C. I have created new, formal policies or procedures to assist others in making decisions about how to do their work.

D. I have identified and used the proper policies and procedures to make decisions that supported the accomplishment of individual or team objectives.

E. None of the above.

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