USA Staffing

Position Title: Supervisory Public Affairs Specialist
Agency: National Archives and Records Administration
Announcement Number: DE-12634333-25-JB Opens in new window
Open Period: Friday, December 13, 2024 to Monday, January 13, 2025

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

1. Do you claim Veterans’ Preference?

A. No, I do not claim Veterans' Preference

B. 0-point Sole Survivorship Preference (SSP)

C. 5-point preference based on active duty in the U.S. Armed Forces (TP)

D. 10-point preference for non-compensable disability or Purple Heart (XP)

E. 10-point preference based on a compensable service connected disability of at least 10% but less than 30% (CP)

F. 10 point preference based on widow/widower or parent of a deceased veteran, or spouse or parent of a disabled veteran (XP)

G. 10-point preference based on a compensable service connected disability of 30% or more (CPS)

2. Are you a surplus or displaced Federal employee eligible under the Career Transition Assistance Plan (CTAP)? Click CTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

A. Yes

B. No

3. Are you a displaced Federal employee eligible under the Interagency Career Transition Assistance Plan (ICTAP)? Click ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

A. Yes

B. No

1. Are you currently serving or have served in the last five years in a Political Appointment in the Federal Government?

A. Yes

B. No

2. Are you a current Federal employee?

A. Yes

B. No

3. Where did you learn about this National Archives and Records Administration job opportunity?

Specialized experience for the GS-15 is one year of experience at the GS-14 level or equivalent in the public or private sector that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as:

- Evaluating the effectiveness of outreach and communications programs; AND
- Planning and leading a team, project, and/or an outreach communications program; AND
- Responding to internal and external inquiries for individuals or segments of the public directly and indirectly affected by an organization's programs that contribute to the overall understanding of the organization, thereby furthering community awareness and support for the missions of the agency.

Select “Yes” or “No” to the following question(s).

1. For the GS-15, do you have one full year of specialized experience (52 weeks) as described above?

A. Yes

B. No

2. Please provide the date(s) and position(s) where this experience was gained in your resume. This experience must be supported by your resume to receive proper credit.

3. Which of the following best indicates your experience collecting, analyzing, and incorporating analytics into decision-making about social media?

A. I have experience using social media data to develop basic reports about reach and engagement.

B. I have experience using social media data to develop complex reports and to provide recommendations on how to improve the impact and effectiveness of organizational accounts.

C. I have experience using social media data to understand the impact of organizational accounts and to understand the landscape of related conversations across a wide range of platforms

D. I have experience using social media data to evaluate the impact of organizational accounts in meeting specific business objectives and to provide concrete recommendations to senior leadership on changes to digital strategy or resource use.

E. I do not have experience using data to evaluate the performance of social media.

4. Choose the statement that best describes your experience with employee communications programs.

A. Responsible for designing, planning, and managing an employee communications program for a government agency, organization, or company. This experience includes leading, supervising, and managing a team of professional communications practitioners.

B. Responsible for coordinating an employee communications program under supervision of a supervisor, manager, or senior employee.

C. No experience in managing or coordinating a communications program.

5. Select each of the following which you have had experience performing.

A. Served as a communications supervisor, manager or team leader in an agency, business, or organization.

B. Participated in planning, designing, developing, and disseminating information and materials to inform and educate employees and other internal audiences about Agency/Organization programs and regulatory requirements.

C. Participated in disseminating information and materials to employees and stakeholders to inform and educate internal audiences about agency/organization programs and regulatory requirements.

D. Directed the content, structure, and functionality of internal and external websites to inform and educate internal audiences and stakeholders about agency/organization programs and regulatory requirements.

E. None of the above.

6. Please select the response that best reflects your professional work experience with websites and other visual content

A. I have experience overseeing communications through online content to communicate with internal and external audiences, including web sites, internal collaboration networks, videos, and newsletters, and with the use of analytics and metrics to assess the effectiveness of communications strategies and tools.

B. I have experience developing online content to communicate with internal audiences, including drafting and managing content.

C. I have experience creating online content to communicate to internal audiences.

D. None of the above.

7. Please select all that you have performed in a professional setting. Select all that apply.

A. Prepared publications

B. Analyzed, summarized, and prioritized information for public use

C. Evaluated the efficiency and effectiveness of internal communications and information-sharing policies, procedures, and operations using qualitative information and quantitative data.

D. Participated in planning, designing, developing, and disseminating information and materials to inform and educate employees and other internal audiences about Agency/Organization programs and regulatory requirements.

E. Dealt with employee communications programs, including coordinating the development, publication, and distribution of email newsletters and other official communications.

F. None of the above.

8. Select all examples that illustrate expertise in strategic written communications. Select all that apply.

A. Facilitated the development and execution of an internal communications strategic plan for an agency, organization, or business.

B. Primary author of a communications strategic plan for an agency, organization, or business.

C. Primary author of written briefings, articles, studies, or reports for executive-level leadership.

D. Reviewed written materials for accuracy, adherence to policy, organization of material, clarity or expression, and appropriateness for intended audiences.

E. Prepared written reports that required me to analyze trends and other information to: (a) identify issues, problems, challenges, opportunities, and options and (b) formulate strategies and recommendations.

F. None of the above.

9. This position requires establishing and maintaining effective relationships with other agency officials. Select the statement(s) that describe the experiences you had as a regular part of your job. Select all that apply.

A. Made recommendations to executive-level leadership on the best course of action based upon the review and analysis of documents, including providing executive summaries of such documents.

B. Participated in meetings with senior agency officials at the executive level regarding policy analyses, quantitative analyses, and other material that I prepared concerning substantive technical issues.

C. Verbally responded to inquiries or requests for information from offer offices on topics regarding analyses I conducted.

D. Verbally briefed other offices on my office's priorities, challenges, or resource requirements.

E. None of the above.

10. Which of the following have you written as a routine part of your professional work experience? (Select all that apply)

A. Communications Plans

B. Performance Plans

C. Position Descriptions

D. Press releases

E. Annual Reports

F. Memoranda to senior officials

G. Speeches for senior officials

H. Scripts for online videos

I. Web site content

J. None of the above.

11. Indicate your experience maintaining and promoting effective communications within an agency, organization, or company. Select all that apply.

A. Used communications tools to promote a more effective working environment and to boost employee morale.

B. Led efforts to improve internal communications, improve relationships between divisions, and boost morale.

C. Worked on teams with the goal to promote more effective internal communications and boost morale.

D. Developed internal communications programs to improve the flow of information between divisions and boost morale.

E. Managed internal information sharing platforms and intranet sites (e.g., SharePoint)

F. Have not performed any of the above.

12. Which of the following have you done as a routine part of your professional work experience? Select all that apply.

A. Established priorities among multiple projects for self and team.

B. Established timelines for multiple projects for self and team.

C. Started up and managed projects involving 3 or more people through completion.

D. Established and monitored workloads for a team of 3 or more people.

E. Met deadlines under tight timelines and resource constraints.

F. Made resource decisions for competing projects for a team or office of 3 or more people.

G. Anticipated and resolved problems among team members.

H. Managed a multi-sector workforce, including contractors and multiple work units or offices.

I. None of the above.

13. I have performed the following leadership functions in a project or program. Select all that apply.

A. Coached and mentored staff to achieve desired results.

B. Evaluated the effectiveness of a complete project or program goal.

C. Followed-up with team members to assure timeliness in meeting milestones.

D. Implemented work completed.

E. Planned work assignments to be assigned to team members.

F. Reported progress to senior management.

G. Resolved conflicts, differences or problems among team members.

H. Reviewed completed work for technical adequacy and timeliness.

I. Set goals, milestones and expectations.

J. None of the above.

14. Which of the following management functions have you performed in a work unit or team environment? Select all that apply.

A. Set standards, expectations and deadlines.

B. Developed, updated, and executed portions of operating budgets.

C. Planned work assignments and schedules.

D. Assigned tasks and responsibilities to employees.

E. Reviewed completed work for technical adequacy and timeliness.

F. Developed workforce plans.

G. Resolved conflicts, differences, or problems.

H. Coached and mentored employees to achieve desired results.

I. Reported progress to senior management.

J. Implemented work completed.

K. Evaluated the effectiveness of completed assignments or projects.

L. Rewarded and recognized performance.

M. Provided career development opportunities.

N. Managed diversity.

O. None of the above.

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