National Oceanic and Atmospheric Administration Logo
Position Title
Administrative Management Specialist
Agency
National Oceanic and Atmospheric Administration
Announcement Number
OAR-25-12650378-IMP Opens in new window
Open Period
Monday, December 23, 2024 to Tuesday, December 31, 2024
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Are you a current Department of Commerce employee who meets the definition of surplus or displaced from a position in the competitive service that makes you eligible under the Career Transition Assistance Plan (CTAP)?  If yes, please confirm that you meet all the following eligibility requirements:
  • This position is in the same local commuting area as the position of record from which you will be separated; and
  • This position is at a grade level no higher than the grade of the position of record from which you will be separated; and
  • This position has no greater promotion potential than the position of record from which you will be separated; and
  • You have a current performance rating of record of at least fully successful or the equivalent; and 
  • You have not yet been separated. 
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2. Are you a current Department of the Commerce employee who holds a career or career conditional appointment in the competitive service?
  1. Department of Commerce, Bureau of Economic Analysis (BEA)
  2. Department of Commerce, Bureau of Industry and Security (BIS)
  3. Department of Commerce, Bureau of the Census (CENSUS)
  4. Department of Commerce, Economic Development Administration (EDA)
  5. Department of Commerce, Economic and Statistics Administration (ESA)
  6. Department of Commerce, International Trade Administration (ITA)
  7. Department of Commerce, Minority Business Development Agency (MBDA)
  8. Department of Commerce, National Institute of Standards and Technology (NIST)
  9. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA)
  10. Department of Commerce, National Telecommunications and Information Administration (NTIA)
  11. Department of Commerce, National Technical Information Service (NTIS)
  12. Department of Commerce, Office of the Secretary (OS)
  13. Department of Commerce, U.S. Patent and Trademark Office (USPTO)
  14. Department of Commerce, Office of the Inspector General (OIG)
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3. Are you a current Department of the Commerce, regardless of status, who is eligible for consideration under a noncompetitive authority such as those specific to veterans, individuals with disabilities, Pathways Interns, Recent Graduates, and Presidential Management Fellows who are eligible for noncompetitive conversion, etc.; or current or former employees of a land management agency who is serving or previously served on a temporary or term appointment?  (limit characters)
4. Are you a current Department of the Commerce employee who holds a career or career conditional appointment in the competitive service and has held a permanent position in the competitive service at the same or higher full performance level as the position being announced? (limit characters)
Preferences
1. Select the lowest grade you are willing to accept for this position. (limit characters)
Assessment 1
Please select the responses to the questions below that best describes your experience as it relates to this position. (limit characters)
1. ZA-2: Select the one statement that best describes the education and/or experience that you possess that demonstrates your ability to perform the work of an Administrative Management Specialist, ZA-0301-2 pay band or equivalent grade level (GS-07) in the Federal service.
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2. ZA-3: Select the one statement that best describes your education and/or experience that you possess that demonstrates your ability to perform the work of an Administrative Management Specialist, ZA-0301-3 pay band or equivalent grade level (GS-11) in the Federal service.
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3. What is your experience/training with property management functions (e.g. acquisitions, utilization, disposal, accountability and inventory)?
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4. Do you have experience communicating effectively on administrative and technical topics in a manner appropriate to all levels of internal and external customers?
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5. Describe your experience maintaining personnel's time and attendance for an organization.
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6. Can you advise staff on regulations and policies involving domestic and international travel, time and attendance, and accountable property?
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7. Describe your experience determining the availability of appropriate funds?
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8. Do you have experience providing administrative support to a financial management program (e.g., maintain budget records, tracking financial transactions and commitments, and reporting discrepancies)?
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9. Select the response that best describes your experience maintaining procurement logs and records and making and reconciling bankcard purchases.
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10. What is your experience with maintaining accounting databases on other objects, labor, and other fiscal matters? (limit characters)
11. Choose the statement that best reflects your experience analyzing and interpreting complex program, regulator, legislative, and policy issues related to planning, programming, resourcing, and budgeting.
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12. Do you have experience using a web-based database to track and update official records or information that is pertinent to an organization?
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13. What is your experience in being responsible for an organization's property database to include inventory, financial controls and record keeping systems?
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14. Do you have experience in developing policies and standard operating procedures for administrative services? (limit characters)
15. Which of the following best describes your experience in guiding faculty and staff through the acquisition process? (limit characters)
16. Do you have experience in monitoring contract invoices and expenditures against obligated funds available on contract?
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17. From the following choices, please identify the statement that best describes your experience in managing operational contracts and acquisitions. (limit characters)
18. Do you have experience preparing and submitting requisition packages to support programmatic activities and retaining documents such as acquisitions, purchases, allocations, record keeping, inventory, property, excess, and disposal?
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Select “Yes” or “No” to the following question(s). (limit characters)
19. I certify, to the best of my knowledge, that all the information in my application is true, and that I have truthfully and accurately represented my work experience, knowledge, skills, abilities and education. I understand that providing false or fraudulent information may be grounds for not hiring me or for firing me after I begin work. I also certify that I have read the entire vacancy announcement; that I have reviewed my answers to the eligibility questions for accuracy; and that I understand what supporting documentation, if any, is required for submission and when it's due.
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