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Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
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All applicants must meet one of the following. Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position.
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Do you possess at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Supervisory Supply Management Specialist. Specialized experience includes, serving as a supply chain management leader, responsible for ensuring the logistical requirements of an organization are met; planning/coordinating and evaluating various operations to ensure the effectiveness and efficiency of supply chain operations. Areas of knowledge and skill should include acquisition management, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations; experience assisting with budget formulation and forecasting of expenditures. At this level, candidates should possess experience in leading and/or managing a group with a variety of occupations. NOTE: One (1) full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
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The following statements pertain to Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Integrates and aligns acquisition, delivery and management of supplies, equipment and services to ensure the successful delivery of patient care.
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Establishes policy and ensures best practices are implemented as appropriate.
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Standardizes business processes and establishes performance measures.
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Reviews all requisitions to ensure proper utilization of government property.
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Ensure efficient allocation of resources for assets through the entire lifecycle (which includes planning, requirement determination, procurement, maintenance/upgrade, management/utilization and disposal).
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The following statements pertain to Problem Solving: Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgements.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Analyzes the supply chain developing actions as a result of analysis results, metrics, quality assurance/compliance, operating practices, and reporting.
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Develops and executes remediation actions of deficiencies.
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Develops a formalized communication and education plan to consolidate/standardize common use products.
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Performs broad and comprehensive formal studies of benefits, impacts, characteristics and problems.
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Determines, formulates, and recommends operating policies relative to the management of material.
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Conducts strategic planning and quality management of the equipment and leasing programs.
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The following statements pertain to Planning and Evaluating: Determines objectives and strategies; coordinates with other parts of the organization to accomplish goals; monitors and evaluates the progress and outcomes of operational plans; anticipates potential threats or opportunities.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Plans and coordinates with fiscal, acquisition, clinical and administrative operations in the managing and integrating of supply chain operations.
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Plans, develops and adapts the supply chain management procedures as needed to coordinate the management and control of all expendable (EX) and non-expendable (NX) inventory.
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Develops implements and evaluates the logistics and property accountability plans and policies.
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Oversees the planning and coordination of periodic inspections, inventories and change of hand receipt accounts.
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Monitors progress toward meeting the logistics plan, and identifies causes and impacts of delays or other problems related to overall execution of the logistics plan.
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The following statements pertain to your Technical Competence: Uses knowledge that is acquired through formal training or extensive on the job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Provide support, technical guidance and assistance to all organizational logistics personnel.
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Conducts cost-benefit analysis for procurements through the total supply chain.
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Analyzes supply status and directs the priority of maintenance effort for organizational equipment.
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Develops, implements and evaluates the logistics and property accountability plans and policies for the organization.
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Conducts audits, compliance reviews and program effectiveness/efficiency reviews of all logistics activities.
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The following statements pertain to Acquisition Strategy: Knowledge of the principles and methods for developing an integrated acquisition management plan that describes the business, technical, and support strategies, including the relationship between the acquisition phases, work efforts, and key program events (for example, decision points, contract awards, test activities).
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Develops strategies to assist supported activities and the acquisition staff with Advanced Procurement Planning (APP).
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Evaluates products and services for award.
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Ensures receipt documentation is properly executed for payment.
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Facilitates the development of long range plans and consolidated requirements into acquisition strategies for services, supplies and equipment.
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Oversees procurement package assembly, submission in an electronic databases, and coordination with Contracting Department.
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The following statements pertain to Financial Management: Prepares, justifies, and/or administers the budget for program area; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Analyzes requirements, develops forecasts, directs re-allocation and provides guidance for the execution of funds.
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Utilizes financial information to match projected expenditure rates with acquisition lead times and anticipated workloads.
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Ensures funds are properly expended before they expire.
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Accounts for funds used to requisition NX and EX property.
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The following statements pertain to Leadership: Inspires, motivates and guides others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Plans, organizes and assigns work to subordinates engaged in logistics and property management through subordinate supervisors.
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Develops short- and long-range plans, milestones, and policy for the accomplishment of assigned functions.
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Participates on or leads various national workgroups that are established to improve and re-engineer logistics operations, systems and policies.
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Ensure all subordinates supervisors and staff keeps compliance with all applicable laws, rules, regulations, directives and procedures.
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The following statements pertain to Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
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Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
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Informs and educates individuals/groups to enable them to better understand and utilize the services provided.
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Provides advice and counsel to employees and subordinate supervisors relative to work and administrative matters.
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Prepares requests for filling vacancies to meet workload requirements.
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Ensures equity in performance standards that are developed.
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RESUME REMINDER- Your resume must include the following information for each job listed:
Job title
Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Series and Grade, if applicable, for all Federal positions you have held
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
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