- Position Title
- Government Information Specialist (FOIA and Privacy Act)
- Agency
- Defense Logistics Agency
- Announcement Number
- DLAJ6-25-12685607-MP Opens in new window
- Open Period
- Thursday, February 6, 2025 to Wednesday, February 12, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a veteran who separated from active duty under honorable conditions and you:
• have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
• retired from active military service with a service-connected disability rating of 30% or more?
If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. Please also provide your disability letter which includes the combined service connected disability percentage rating from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15((SF-15 (PDF file)). .
For more information, review USAJOBS Veterans resources.
• have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
• retired from active military service with a service-connected disability rating of 30% or more?
If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. Please also provide your disability letter which includes the combined service connected disability percentage rating from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15((SF-15 (PDF file)). .
For more information, review USAJOBS Veterans resources.
3.
Are you the spouse of a member of the Armed Forces on active duty?
-OR-
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
-OR-
Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?
-OR-
Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status?
For more information, review USAJOBS Veterans resources.
4.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center.
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center.
5.
Are you an employee of the agency advertising this position and applying to be considered for a Reassignment, Change-to-Lower Grade or Re-promotion to a grade previously held? You must submit a copy of your most recent SF-50, Notification of Personnel Action.
6.
Do you have a severe physical, psychiatric or mental disability that qualifies you for Schedule A Disability appointments?
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review https://help.usajobs.gov/working-in-government/unique-hiring-paths/individuals-with-disabilities
If eligible, provide proof of disability with appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist stating your condition and restrictions.
For more information, review https://help.usajobs.gov/working-in-government/unique-hiring-paths/individuals-with-disabilities
7.
Eligible: I am a PPP DoD retained grade preference eligible. I am exercising my preference eligibility to positions within the local commuting area. I certify that I am within my 2-year period of grade retention and have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area.
Supporting Documentation: You must provide a signed Retained Grade PPP Self-Certification Checklist, DD3145-1 (whs.mil), a copy of your Notification of Personnel Action, Standard Form (SF) 50 effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade.
Are you a Priority Placement Program DoD Retained Grade Preference Eligible?
Supporting Documentation: You must provide a signed Retained Grade PPP Self-Certification Checklist, DD3145-1 (whs.mil), a copy of your Notification of Personnel Action, Standard Form (SF) 50 effecting the placement in retained grade status; or a copy of the notification letter you received regarding the RIF or classification downgrade.
Are you a Priority Placement Program DoD Retained Grade Preference Eligible?
8.
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
I am an MR or NG Reserve Technician who will lose or has lost my military membership through no fault of my own after completing at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement. I am exercising my preference eligibility to DoD positions within my local commuting area in accordance with Section 3329(b) of Title 5, U.S.C. This preference eligibility is valid for 1 year after separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received showing you are no longer eligible for military or NG membership (through no fault of your own) and that you have completed at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement.
Are you a Priority Placement Program (PPP) DoD Military Reserve (MR) and National Guard (NG) Technician Eligible?
I am an MR or NG Reserve Technician who will lose or has lost my military membership through no fault of my own after completing at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement. I am exercising my preference eligibility to DoD positions within my local commuting area in accordance with Section 3329(b) of Title 5, U.S.C. This preference eligibility is valid for 1 year after separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received showing you are no longer eligible for military or NG membership (through no fault of your own) and that you have completed at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement.
Are you a Priority Placement Program (PPP) DoD Military Reserve (MR) and National Guard (NG) Technician Eligible?
9.
Eligible: I am a military spouse who has relocated or will relocate within 30 days with my active duty sponsor on a permanent change of station (PCS) move to a new active duty assignment. I am exercising my preference eligibility to positions within the local commuting area of the new duty station. I certify that I have not accepted nor declined a permanent, continuing Federal or non-appropriated fund position in the local commuting area of the new duty location.
NOTE 1: Military spouses are eligible for one noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's relocation to the new permanent duty station, as long as the military spouse has not declined or accepted a permanent, continuing Federal or non-appropriated fund position in the geographical area of the PCS orders. If you certify that you have not used your preference at your sponsor's new duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action.
NOTE 2: MSPs using eligibility EO 13473 cannot be appointed until they have relocated with the military sponsor to the new duty station.
Supporting Documentation: You must provide a signed Military Spouse PPP Self-Certification Checklist, https://publicfileshare.chra.army.mil/USAStaffing/DD_3145-4_Military_Spouse_PPP_SelfCertification_Checklist_v2.pdf
PCS orders/verification of duty location assignment, a copy of marriage certificate or license and documents as listed on the Military Spouse PPP Self-certification Checklist. .
Are you a Priority Placement Program DoD Military Spouse Preference Eligible?
NOTE 1: Military spouses are eligible for one noncompetitive appointment using their preference eligibility for the duration of the active duty sponsor's relocation to the new permanent duty station, as long as the military spouse has not declined or accepted a permanent, continuing Federal or non-appropriated fund position in the geographical area of the PCS orders. If you certify that you have not used your preference at your sponsor's new duty location and it is discovered to be untrue, you may be subject to loss of MSP and possible disciplinary action.
NOTE 2: MSPs using eligibility EO 13473 cannot be appointed until they have relocated with the military sponsor to the new duty station.
Supporting Documentation: You must provide a signed Military Spouse PPP Self-Certification Checklist, https://publicfileshare.chra.army.mil/USAStaffing/DD_3145-4_Military_Spouse_PPP_SelfCertification_Checklist_v2.pdf
PCS orders/verification of duty location assignment, a copy of marriage certificate or license and documents as listed on the Military Spouse PPP Self-certification Checklist. .
Are you a Priority Placement Program DoD Military Spouse Preference Eligible?
10.
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement
I am an MR or NG Technician who will be or has been involuntarily medically retired due to a service-connected medical disability that disqualifies me from military membership or from holding my required military grade, and have applied for or am receiving a disability retirement annuity. I am exercising my preference eligibility to DoD positions within my local commuting area. I understand that the position for which I am applying must be at the same grade or equivalent level, tenure, and work schedule as the position held currently or upon separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received that states you are no longer eligible for Reserve membership due to a service-connected disability.
Are you a Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement?
I am an MR or NG Technician who will be or has been involuntarily medically retired due to a service-connected medical disability that disqualifies me from military membership or from holding my required military grade, and have applied for or am receiving a disability retirement annuity. I am exercising my preference eligibility to DoD positions within my local commuting area. I understand that the position for which I am applying must be at the same grade or equivalent level, tenure, and work schedule as the position held currently or upon separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received that states you are no longer eligible for Reserve membership due to a service-connected disability.
Are you a Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement?
11.
Are you an employee of the agency advertising this position and applying to be considered for a Promotion? You must submit a copy of your most recent SF-50, Notification of Personnel Action.
12.
Are you a veteran whose latest discharge was under honorable conditions and you:
For more information, review USAJOBS Veterans resources.
- served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
- are entitled to veterans preference?
For more information, review USAJOBS Veterans resources.
Preferences
1.
Your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Information provided in the application process may be investigated. Deliberate attempts to falsify your application information may result in being removed from consideration and could be grounds for disqualifying you or for dismissing you from employment should you be selected for this position. Please ensure the responses you provide are accurate and truthful.
Certification of Information Accuracy - I certify that, to the best of my knowledge and belief, all of the information submitted by me in this application, supporting materials and/or information provided in any interview associated with the examination process will be true and accurate; and that misrepresenting my experience or education, or providing false or fraudulent information, may be grounds for not hiring me, disciplinary action or termination; and that false or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Certification of Information Accuracy - I certify that, to the best of my knowledge and belief, all of the information submitted by me in this application, supporting materials and/or information provided in any interview associated with the examination process will be true and accurate; and that misrepresenting my experience or education, or providing false or fraudulent information, may be grounds for not hiring me, disciplinary action or termination; and that false or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
2.
Select the location(s) you want to be considered for. You must choose at least one location.
3.
Select the lowest grade you are willing to accept for this position.
4.
Do you have a current (or last) performance rating of at least Fully Successful or the equivalent?
5.
Have you received a Voluntary Separation Incentive Payment (VSIP) in the past 5 years?
6.
Are you a former Federal employee who has retired and is receiving an annuity either under the Civil Service Retirement System (CSRS) or Federal Employees Retirement System (FERS)?
NOTE: If you are receiving a temporary medical disability retirement OR are a retired Military Service Member your response should be NO.
NOTE: If you are receiving a temporary medical disability retirement OR are a retired Military Service Member your response should be NO.
7.
This question is for informational purposes only. Please select from the following to indicate how you discovered the position you are currently applying for. You may select more than one item.
Assessment 1
1.
From the descriptions below, select the letter that BEST describes the highest level of education and/or experience that you fully possess in order to minimally qualify for this position. Read all of the statements completely before making your selection.
In this part you will respond to questions about your experience as it relates to the position for which you are applying. Carefully review the level descriptions (A to E) listed below. For each task question, choose the level description that best describes your experience and/or training. Your responses must be fully supported within the text of your resume. Failure to properly identify your experience may result in the lowering of your overall score and/or your disqualification for this position.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
2.
Prepares records for public release ensuring non-releasable portions have been thoroughly redacted.
3.
Reviews proposed responses to ensure compliance with release policies in FOIA requests.
4.
Composes and reviews replies to requests, consulting with functional offices and managers to gather necessary information or documents.
5.
Tasks and tracks progression of FOIA / PA records requests.
6.
Develops and maintains a variety of logs and suspense files, detailed administrative record, and collects and
maintains statistics for FOIA / PA request activities.
maintains statistics for FOIA / PA request activities.
7.
Responds to questions from DLA employees tasked to search for records responsive to a FOIA or PA request by providing statutory and regulatory guidance regarding the DLA FOIA / PA request process.
8.
Provides requesters with information on applicable FOIA / PA rules and procedures, the criteria for fee waivers and for expedited request processing.
9.
Works, in collaborative, customer-oriented manner, with FOIA requesters to resolve fee issues; negotiates scope of request to address statutory time constraints while also addressing requesters desired intent; identifies overly-broad request language and communicates with requester to negotiate narrowed scope of
request; and, provides other necessary customer services related to FOIA / PA request release issues.
request; and, provides other necessary customer services related to FOIA / PA request release issues.
10.
I have handled hostile/difficult customers by:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
11.
Works, in collaborative, customer-oriented manner, with FOIA requesters to resolve fee issues;
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
12.
Keeps FOIA requesters advised of unusual processing delays.
13.
Provides guidance to agency officials with respect to DLA policy and procedures regarding disclosure of
records subject to the Privacy Act in response to a FOIA or PA request.
records subject to the Privacy Act in response to a FOIA or PA request.
14.
Responsible for front-line customer service -- resolving problems encountered while managing FOIA and PA request case load.
15.
Implements associated program administration and evaluation criteria, requirements, and procedures.
16.
Reviews FOIA and PA request issues to ensure compliance with applicable laws, rules, regulations,
policies, and practices.
policies, and practices.
17.
Prepares records for public release ensuring non-releasable portions have been redacted in accordance
with NSA non-recoverability requirements.
with NSA non-recoverability requirements.
18.
Compiles and analyzes responsive records to determine releasable portions and portions subject to one
of the nine statutory FOIA exemptions and/or ability to release under one of the 12 exceptions to the "no
disclosure without consent provision" rule under the Privacy Act.
of the nine statutory FOIA exemptions and/or ability to release under one of the 12 exceptions to the "no
disclosure without consent provision" rule under the Privacy Act.
19.
I've had to personally handle making a difficult decision involving complex matters:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
20.
Gathers and reviews complete administrative record of FOIA / PA request to provide to Office of General
Counsel for their use responding to FOIA appeals.
Counsel for their use responding to FOIA appeals.
21.
Prepares declarations of steps each and every step taken during request processing and provides
evidentiary materials to support declaration.
evidentiary materials to support declaration.
22.
Reviews FOIA and PA request issues to ensure compliance with applicable laws, rules, regulations,
policies, and practices.
policies, and practices.
23.
Develops and maintains a variety of logs and suspense files, detailed administrative record, and collects
and maintains statistics for FOIA / PA request activities.
and maintains statistics for FOIA / PA request activities.
24.
I have been responsible maintaining detailed records involving complex issues and follow/establish
storage filing systems.
storage filing systems.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
25.
Responsible for serving as primary contact to members of the public seeking Agency records under
either the FOIA or PA, and acts as liaison to assigned program area customers to clarify and resolve issues
during request actions.
either the FOIA or PA, and acts as liaison to assigned program area customers to clarify and resolve issues
during request actions.
26.
Composes and reviews replies to FOIA / PA requests, consulting with functional offices and managers to
gather necessary information or documents.
gather necessary information or documents.
27.
Evaluates "no records" responses produced by DLA functional office assigned FOIA / PA records search
taskings based on knowledge of current and archived record holdings and directs new searches, when
appropriate, to other Agency offices.
taskings based on knowledge of current and archived record holdings and directs new searches, when
appropriate, to other Agency offices.
28.
Works, in collaborative, customer-oriented manner, with FOIA requesters to resolve fee issues;
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
29.
Works, in collaborative, customer-oriented manner, with FOIA requesters to resolve fee issues;
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues.
30.
Composes and reviews replies to FOIA / PA requests, consulting with functional offices and managers to
gather necessary information or documents.
gather necessary information or documents.
31.
Keeps FOIA requesters advised of unusual processing delays.
32.
Responds to questions from DLA employees tasked to search for records responsive to a FOIA or PA
request by providing statutory and regulatory guidance regarding the DLA FOIA / PA request process.
request by providing statutory and regulatory guidance regarding the DLA FOIA / PA request process.
33.
Provides requesters with information on applicable FOIA / PA rules and procedures, the criteria for fee
waivers and for expedited request processing.
waivers and for expedited request processing.
34.
Works, in collaborative, customer-oriented manner, with FOIA requesters to resolve fee issues;
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues
negotiates scope of request to address statutory time constraints while also addressing requesters desired
intent; identifies overly-broad request language and communicates with requester to negotiate narrowed
scope of request; and, provides other necessary customer services related to FOIA / PA request release issues
35.
Resolves handling of personally identifiable information (PII) in FOIA and PA requests arising in the daily
workload not covered by precedents or current policies and directives.
workload not covered by precedents or current policies and directives.
36.
Composes and reviews replies to FOIA / PA requests, consulting with functional offices and managers to
gather necessary information or documents.
gather necessary information or documents.
37.
I have had to research and use original source materials to analyze a complex problem due to a frequent lack
of precedent, and provide a recommendation:
of precedent, and provide a recommendation:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
38.
Composes and reviews replies to FOIA / PA requests, consulting with functional offices and managers to
gather necessary information or documents.
gather necessary information or documents.
39.
Keeps FOIA requesters advised of unusual processing delays.
40.
Provides requesters with information on applicable FOIA / PA rules and procedures, the criteria for fee
waivers and for expedited request processing.
waivers and for expedited request processing.
41.
Responds to questions from DLA employees tasked to search for records responsive to a FOIA or PA
request by providing statutory and regulatory guidance regarding the DLA FOIA / PA request process.
request by providing statutory and regulatory guidance regarding the DLA FOIA / PA request process.
42.
I write letters/correspondence/emails concerning complex matters providing:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
43.
Develops and maintains statistics and a variety of logs and suspense files.
44.
Develops and maintains a variety of logs and suspense files, detailed administrative record, and collects
and maintains statistics for FOIA / PA request activities.
and maintains statistics for FOIA / PA request activities.
45.
Prepares records for public release ensuring non-releasable portions have been redacted in accordance
with NSA non-recoverability requirements.
with NSA non-recoverability requirements.
46.
Ensures policy documents, final agency decisions, and records that have been the subject of multiple requests are available to the public.
47.
Reviews FOIA and PA request issues to ensure compliance with applicable laws, rules, regulations, policies, and practices.
48.
Implements DLA FOIA and PA request policies and procedural rules consistent with statue and court decisions.
49.
Prepares records for public release ensuring non-releasable portions have been redacted in accordance with NSA non-recoverability requirements.
50.
From the list below, select the response which corresponds to the highest level of education you have achieved. Education claimed may be verified upon selection. If you do not possess or unable to provide proof of education claimed, you may be found ineligible.
51.
Have you received an honorary or monetary award from your employer (government civilian, military, or private sector) during the last 3 years?