- Position Title
- Medical Records Administrator (Chief (CHIM))
- Agency
- Veterans Health Administration
- Announcement Number
- CBSV-12705489-25-SN Opens in new window
- Open Period
- Wednesday, March 5, 2025 to Tuesday, March 25, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Thank you for your interest in a career with the VA. The following questions will determine if you meet the minimum qualifications for the Medical Records Administrator (Chief (CHIM)) position.
Select the appropriate answer to each of the following questions based on your current level of experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience is subject to verification by investigation. You may be asked to provide specific examples or documentation of experience as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Select the appropriate answer to each of the following questions based on your current level of experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience is subject to verification by investigation. You may be asked to provide specific examples or documentation of experience as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
BASIC REQUIREMENTS
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your status. Please choose an answer for each of the following items to identify which of the following descriptions applies to you.
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your status. Please choose an answer for each of the following items to identify which of the following descriptions applies to you.
Select “Yes” or “No” to the following question(s).
1.
English Language Proficiency.
MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
Are you proficient in spoken and written English?
MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
Are you proficient in spoken and written English?
2.
Experience and Education.
Experience: Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
OR
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
OR
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
Do you meet one of the criteria listed above?
Experience: Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
OR
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
OR
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
Do you meet one of the criteria listed above?
3.
Certification.
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
- Coding Certification through AHIMA or AAPC.
- NOTE: Mastery certification obtained through the American Health Information Management Association (AHIMA) or the American Association of Professional Coders (AAPC). To be acceptable for qualification, the specific certification must represent a comprehensive competency in the occupation. Stand-alone specialty certifications do not meet the definition of mastery level coding certification and are not acceptable for qualifications. Certification titles may change and certifications that meet the definition of mastery level coding certification may be added/removed by the above certifying bodies; however, current mastery level coding certifications include: Certified Coding Specialist (CCS), Certified Coding Specialist (CCS) - Physician-based (CCS-P), Certified Professional Coder (CPC), Certified Outpatient Coder (COC), and Certified Inpatient Coder (CIC). OR
- HIM Certification through AHIMA.
- NOTE: Higher-level health information management certification is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must represent a comprehensive competency in the occupation. Certification titles may change and certifications that meet the definition of HIM certification may be added/removed by the above certifying body; however, current HIM certifications include Registered Health Information Technician (RHIT) and Registered Health Information Administrator (RHIA). OR
- Health Data Analyst Certification through AHIMA.
- NOTE: This is limited to certification obtained through AHIMA. To be acceptable for qualifications, the specific certification must certify mastery in health data analysis. Certification titles may change and certifications that meet the definition of health data analyst certification may be added/removed by the above certifying body; however, current health data analyst certification includes Certified Health Data Analyst (CHDA).
DRIVER'S LICENSE REQUIREMENT
Incidental operators are employees, other than those occupying a position officially classified as a motor vehicle operator, who are required to operate a government-owned/-leased motor vehicle to properly carry out their assigned duties. This position requires operation of a government-owned or leased motor vehicle to carry out assigned duties. Please respond honestly and provide the requested information.
Incidental operators are employees, other than those occupying a position officially classified as a motor vehicle operator, who are required to operate a government-owned/-leased motor vehicle to properly carry out their assigned duties. This position requires operation of a government-owned or leased motor vehicle to carry out assigned duties. Please respond honestly and provide the requested information.
Select “Yes” or “No” to the following question(s).
4.
Driver's License Requirement.
A current, valid, state issued Driver's License is required for this position.
NOTE: We cannot accept photographs, therefore, please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License.
Do you possess a current and valid state-issued driver's license?
A current, valid, state issued Driver's License is required for this position.
NOTE: We cannot accept photographs, therefore, please do not submit a copy of your license with your application package. If an interview is requested, you will be required to provide a copy of your current, valid state-issued Driver's License.
Do you possess a current and valid state-issued driver's license?
5.
Driver's License.
Please provide your:
- Driver's license number
- Issuing state
- Expiration date
Reminder: DO NOT include a copy of your license, if referred for an interview, it may be required at that time.
Please provide your:
- Driver's license number
- Issuing state
- Expiration date
Reminder: DO NOT include a copy of your license, if referred for an interview, it may be required at that time.
EXPERIENCE
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your experience. Please choose A (Yes) or B (No) for each of the following items to identify which of the following descriptions applies to you.
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your experience. Please choose A (Yes) or B (No) for each of the following items to identify which of the following descriptions applies to you.
Select “Yes” or “No” to the following question(s).
6.
Medical Records Administrator (Chief (CHIM)), GS-13
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates the KSAs described at that level.
Certification: Employees at this level must have a HIM Certification.
**In addition to the experience and certification above, the candidate must demonstrate all of the following KSAs:
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates the KSAs described at that level.
Certification: Employees at this level must have a HIM Certification.
**In addition to the experience and certification above, the candidate must demonstrate all of the following KSAs:
- Ability to determine and evaluate compliance with legal, ethical and regulatory guidelines and accrediting bodies, as they apply to health information management.
- Ability to provide sound, technical guidance to staff at various levels about major program, legal, or procedural changes related to health information management.
- Skill in revising facility policies and procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements.
- Skill in analyzing complex data, interpreting and trending results for effective management of the HIM program.
- Skill in management/administration, which includes program planning, coordination, interpretation, supervision, consultation, negotiation, problem solving, and monitoring of HIM processes.
- Ability to delegate authority, evaluate and oversee people and programs, accomplish program goals, and adapt to changing priorities.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
SF-50 Notification of Personnel Action
Claiming Facility or Agency Employee Eligibility, you must submit a copy of your most recent (not more than 1 year old) Notification of Personnel Action, SF-50 (Not an award SF-50). Your SF-50 must include:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
SF-50 Notification of Personnel Action
Claiming Facility or Agency Employee Eligibility, you must submit a copy of your most recent (not more than 1 year old) Notification of Personnel Action, SF-50 (Not an award SF-50). Your SF-50 must include:
- Position title, pay plan/series/grade
- Tenure code
- Position Occupied type of appointment (Competitive or Excepted)