- Position Title
- Medical Records Administration Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CBSV-12709618-25-RSH Opens in new window
- Open Period
- Monday, March 17, 2025 to Tuesday, March 25, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current permanent Federal employee from an agency other than Department of Veterans Affairs?
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form.
To verify your eligibility, you must submit a copy of your latest Notification of Personnel Action, Standard Form 50 (SF-50) or equivalent personnel action form.
Preferences
1.
Select the lowest grade you are willing to accept for this position.
2.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Thank you for your interest in a career with the VA. The following questions will determine if you meet the minimum qualifications for the Medical Records Administration Specialist position.
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
BASIC REQUIREMENTS
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your status. Please choose an answer for each of the following items to identify which of the following descriptions applies to you.
The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your status. Please choose an answer for each of the following items to identify which of the following descriptions applies to you.
Select “Yes” or “No” to the following question(s).
1.
English Proficiency.
MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
Are you proficient in spoken and written English?
MRAs must be proficient in spoken and written English. See 38 U.S.C. § 7403(f).
Are you proficient in spoken and written English?
2.
Education or Experience.
Experience: Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
OR,
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
OR,
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
**NOTE: If you are basing your qualifications on education (or a combination of experience and education), you must submit a copy of your transcripts with your application.
Do you meet the experience or education or combination of experience/education as stated above?
Experience: Three years of creditable experience in the field of medical records that included the preparation, maintenance, and management of health records and health information systems demonstrating a knowledge of medical terminology, medical records procedures, medical coding, or medical, administrative, and legal requirements of health care delivery systems.
OR,
Education: Successful completion of a bachelor's degree or higher from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information management or health information technology.
OR,
Experience/Education Combination: Equivalent combinations of creditable experience and education that equals 100 percent may be used to meet basic requirements. For example, two years above high school from an accredited college or university, with 12 semester hours in health information technology/health information management, plus one year and six months of creditable experience that included the preparation, maintenance, and management of health records and health information systems meets an equivalent combination.
**NOTE: If you are basing your qualifications on education (or a combination of experience and education), you must submit a copy of your transcripts with your application.
Do you meet the experience or education or combination of experience/education as stated above?
3.
Certification.
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
Coding Certification through AHIMA or AAPC
OR,
HIM Certification through AHIMA
OR,
Health Data Analyst Certification through AHIMA
**NOTE: You MUST attach the certification that you hold to be considered for this position.
Do you meet at least one of the certification requirements as stated above?
Persons hired or reassigned to MRA positions in the GS-0669 series in VHA must meet one of the following:
Coding Certification through AHIMA or AAPC
OR,
HIM Certification through AHIMA
OR,
Health Data Analyst Certification through AHIMA
**NOTE: You MUST attach the certification that you hold to be considered for this position.
Do you meet at least one of the certification requirements as stated above?
GRADE DETERMINATIONS
In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates. The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your experience. Please choose A (Yes) or B (No) for each of the following items to identify which of the following descriptions applies to you.
In addition to the basic requirements for employment, the following criteria must be met when determining the grade of candidates. The following section is used to determine your eligibility for this vacancy. Your application must provide acceptable proof of your experience. Please choose A (Yes) or B (No) for each of the following items to identify which of the following descriptions applies to you.
Select “Yes” or “No” to the following question(s).
4.
Medical Records Administration Specialist, GS-5.
None beyond basic requirements.
Employees at this grade level serve in an MRA career development position under close supervision. MRAs are responsible for generating multiple HIM reports. They participate in various health record review activities to ensure the integrity of the health record according to established policies.
Do you meet the basic requirements of the position?
None beyond basic requirements.
Employees at this grade level serve in an MRA career development position under close supervision. MRAs are responsible for generating multiple HIM reports. They participate in various health record review activities to ensure the integrity of the health record according to established policies.
Do you meet the basic requirements of the position?
5.
Medical Records Administration Specialist, GS-7.
Experience: In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level.
OR,
Education (Advanced Entry-Level Placement): Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by:
Demonstrated Knowledge, Skills, and Abilities (KSA's):
Experience: In addition to the basic requirements, one year of creditable experience equivalent to the next lower grade level.
OR,
Education (Advanced Entry-Level Placement): Applicants who meet the GS-5 grade level may be appointed at the GS-7 grade level, if they possess a bachelor's degree from an accredited college or university in a major field of study in health information management, with an exemplary academic record as demonstrated by:
- A 3.0 or higher-grade point average (GPA) out of a possible 4.0 GPA ("B" or better), as recorded on their official transcript or as computed based on four years of education, or as computed based on courses completed during the final two years of the curriculum; OR
- A 3.5 GPA or higher out of a possible 4.0 GPA ("B+" or better) based on the average of the required courses completed in the major field of study, or the required courses completed in the major field of study during the final two years of the curriculum.
Demonstrated Knowledge, Skills, and Abilities (KSA's):
- Knowledge of current classification systems, such as International Classification of Diseases, Current Procedural Terminology, and the Healthcare Common Procedure Coding System (HCPCS).
- Ability to effectively communicate (written and verbal) with medical center staff, patients, and external entities.
- Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis of health information.
- Ability to utilize computer applications with varied functions to produce a wide range of reports, to abstract records, collect and analyze data and present results in various formats.
- Ability to work independently, adapt to shifting priorities, and meet deadlines.
6.
Medical Records Administration Specialist, GS-9.
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level.
OR,
Education: Education equivalent to two full years of progressively higher level graduate education or a master's degree or equivalent graduate degree from an accredited college or university in a field directly related to health information management.
AND
Demonstrated Knowledge, Skills, and Abilities (KSA's):
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates the knowledge, skills, abilities, and other characteristics described at that level.
OR,
Education: Education equivalent to two full years of progressively higher level graduate education or a master's degree or equivalent graduate degree from an accredited college or university in a field directly related to health information management.
AND
Demonstrated Knowledge, Skills, and Abilities (KSA's):
- Knowledge of medical and legal requirements related to health information management and health records.
- Ability to provide technical advice and guidance on health information management practices.
- Skill in extracting data from various sources and analyzing health information to create reports.
- Skill in researching, interpreting, and applying health information management guidelines.
- Knowledge of performance and process improvement techniques to develop new or improved solutions in health information management.
7.
Medical Records Administration Specialist, GS-11.
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates all of the KSAs described at that level.
OR,
Education: Education equivalent to three full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health information management.
AND
Demonstrated Knowledge, Skills, and Abilities (KSA's):
Experience: One year of creditable experience equivalent to the next lower grade level that demonstrates all of the KSAs described at that level.
OR,
Education: Education equivalent to three full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree from an accredited university or college in the field of health information management.
AND
Demonstrated Knowledge, Skills, and Abilities (KSA's):
- Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management.
- Ability to advise management and staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations.
- Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures.
- Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.
- Ability to acquire, manage, analyze, interpret, and transform data into accurate, consistent, and meaningful information.
Resume Reminder- Your resume must include the following information for each job listed:
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
SF-50 Notification of Personnel Action
If you are claiming Other Federal Employee Eligibility, you must submit a copy of your most recent (not more than 1 year old) Notification of Personnel Action, SF-50 (Not an award SF-50). Your SF-50 must include:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.
SF-50 Notification of Personnel Action
If you are claiming Other Federal Employee Eligibility, you must submit a copy of your most recent (not more than 1 year old) Notification of Personnel Action, SF-50 (Not an award SF-50). Your SF-50 must include:
- Position title, pay plan/series/grade
- Tenure code
- Position Occupied type of appointment (Competitive or Excepted)