- Position Title
- Health System Specialist (Executive Assistant)
- Agency
- Veterans Health Administration
- Announcement Number
- CBSU-12710082-25-KH Opens in new window
- Open Period
- Monday, March 17, 2025 to Monday, March 24, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
2.
I authorize my application information being shared with hiring managers for similar positions. I understand this option may not result in further consideration for additional positions nor will it impact my application for this announcement.
3.
Are you willing to accept the conditions of employment as indicated in the announcement?
If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.
Assessment 1
Thank you for your interest in the Health System Specialist GS-0671-13 position for the Montana VA Health Care System. Select the appropriate answer to each of the following questions based on your current level of experience and/or training that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience is subject to verification by investigation. You may be asked to provide specific examples or documentation of experience as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task. (Note: Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.)
1.
Individual Occupational Requirement (IOR): The Health System Administration Series, 0671 has a minimum qualification entry requirement. From the descriptions below, please identify how you meet the minimum qualifications for the Health System Specialist position.
Select “Yes” or “No” to the following question(s).
2.
Specialized Experience GS-13: Do you possess at least one year of specialized experience equivalent to the GS-12 grade level in the Federal Service? Specialized experience includes, but is not limited too: Provides technical expertise in the field of healthcare planning and comprehensive advice and assistance to superiors regarding possible need for revision of regulations and policies governing planning activities; Knowledge and a comprehensive understanding of the mission, organization, and programs within in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities; Ability to gather information, identify and analyze issues, and develop recommendation to resolve substantive problems of effectiveness and efficiency of work operations; Knowledge of the principles, methods, and techniques of financial analysis, forecasting, and modeling to interpret quantitative and qualitative data; Knowledge of compliance regulations and standards of various accrediting agencies and credentialing groups within a healthcare facility.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Performing liaison duties for staff offices by monitoring, analyzing, and managing requests and information for appropriate distribution.
4.
Conducting and presenting analytical studies on processes, topics, or other projects consisting of planning, statistical measurement, analysis, and report preparation.
5.
Developing position papers and decision documents representing an organization's position.
6.
Knowledge of health system services.
7.
Tracking prominent party deadlines and ensuring timely response and action.
8.
Working with senior management in implementing and evaluating policies, plans, and internal operational systems.
9.
Engaging with all staff levels to facilitate work or projects initiated by senior leadership, program or departmental offices.
10.
Managing on-line communication such as intranet, SharePoint, or other informational tools.
11.
Coordinating events encompassing the event management process such as facilitating event logistics, developing agenda, managing contracts, dissemination of information, and ensuring smooth execution of event.
12.
Coordination of committee meetings and ensuring event management steps are completed.
13.
Coordination of proposal development including developing and analyzing supporting materials for presentations, and briefing and advising senior management.
14.
Knowledge of health care service administration.
15.
Knowledge of continuous quality improvement.
16.
Knowledge of budgeting, planning, administration, and labor/union relationships.
17.
Knowledge of health care delivery systems including mission, organization, program, and requirements of health care delivery systems, and intra- and interdepartmental relationships.
18.
Knowledge of agency administrative practices such as correspondence control, office processes, and rules.
19.
Investigating complex issues, analyzing problems, and presenting written and oral recommendations containing factors and requirements affecting the management of healthcare delivery system.
Resume Reminder - Your resume must include the following information for each job listed:
Job title Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Series and Grade, if applicable, for all Federal positions you have held
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages or encrypted, and digitally signed documents linked on your resume or cover letter to determine your qualifications.
TRANSCRIPT REMINDER - If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.
SF-50 Reminder:
If you are a current or former Federal employee an SF-50 (Notification of Personnel Action) showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Note: You must submit a copy of your most recent notification of personnel action/SF50. Additionally, An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.