- Position Title
- Office Automation Clerk
- Agency
- Department of Defense Education Activity
- Announcement Number
- NC7X257228357264 Opens in new window
- Open Period
- Tuesday, April 1, 2025 to Thursday, April 10, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Current Department of Defense Education Activity (DoDEA) Civilian Employees
Do you meet one of the categories below?
• CIVILIAN EMPLOYEES SERVING ON A PERMANENT APPOINTMENT. You must submit a copy of your most recent SF-50, Notification of Personnel Action. (Block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a "1"); OR
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE VETERANS RECRUITMENT APPOINTMENT (VRA). You must submit a copy of your SF-50, Notification of Personnel Action, reflecting current DoDEA Excepted Service VRA appointment (Block 24 must be a "2" AND block 34 must be a "2").
Supporting documentation: You must submit the documents which prove you are a current DoDEA employee as described in one of the categories above. To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz.
Are you a current Department of Defense Education Activity (DoDEA) civilian employee?
Do you meet one of the categories below?
• CIVILIAN EMPLOYEES SERVING ON A PERMANENT APPOINTMENT. You must submit a copy of your most recent SF-50, Notification of Personnel Action. (Block 24 of your SF-50 must be a "1" or "2" AND block 34 must be a "1"); OR
• CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE VETERANS RECRUITMENT APPOINTMENT (VRA). You must submit a copy of your SF-50, Notification of Personnel Action, reflecting current DoDEA Excepted Service VRA appointment (Block 24 must be a "2" AND block 34 must be a "2").
Supporting documentation: You must submit the documents which prove you are a current DoDEA employee as described in one of the categories above. To obtain a copy of SF-50s from employment with the Department of Defense, go to My Biz.
Are you a current Department of Defense Education Activity (DoDEA) civilian employee?
3.
Excepted Service Overseas Family Member Appointment
Do you meet the following? You are eligible for this hiring category if you are a spouse, or unmarried dependent child (including stepchild, adopted child, and foster child) under the age of 23 who:Resides with a member of the U.S. Armed Forces or a U.S. citizen employee of a U.S. Government Agency (including non-appropriated fund activities) whose duty station is in the foreign area: AND, is in one of the following categories:
Have lost your eligibility for MSP or FMP due to declination or acceptance of a continuing position in the local commuting area; or
Are not eligible under FMP as the family member of a locally hired civilian or NAF employee whose duty station is in a foreign location; or
Are currently occupying an excepted service Schedule A family member appointment with a DoD agency other than the Department of Defense Education Activity; AND,
Position you are applying to, is within the same commuting area as sponsor's permanent duty station.
NOTE: Family members of contractor employees are NOT eligible for an overseas family member appointment.
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting:
A copy of your sponsor's permanent change of station orders, including:
- a statement authorizing you (the spouse/family member) to accompany your sponsor to the permanent duty station,
- the specific location to which the sponsor is assigned, reassigned, or transferred to permanent change of station orders, and
- the effective date of the permanent change of station
Verification of the relationship (i.e., marriage certificate, certificate of live birth, etc.)
If your sponsor was locally hired in the overseas area, a statement from the local Human Resources office verifying you are the authorized dependent.
If you are currently employed by the federal government in an excepted service Schedule A family member position in an overseas location, you also need to include a copy of your most recent SF-50 reflecting in block 24 either a "0" or "3" AND block 34 should reflect a "2."
Are you eligible for an Excepted Service Overseas Family Member Appointment?
Do you meet the following? You are eligible for this hiring category if you are a spouse, or unmarried dependent child (including stepchild, adopted child, and foster child) under the age of 23 who:Resides with a member of the U.S. Armed Forces or a U.S. citizen employee of a U.S. Government Agency (including non-appropriated fund activities) whose duty station is in the foreign area: AND, is in one of the following categories:
Have lost your eligibility for MSP or FMP due to declination or acceptance of a continuing position in the local commuting area; or
Are not eligible under FMP as the family member of a locally hired civilian or NAF employee whose duty station is in a foreign location; or
Are currently occupying an excepted service Schedule A family member appointment with a DoD agency other than the Department of Defense Education Activity; AND,
Position you are applying to, is within the same commuting area as sponsor's permanent duty station.
NOTE: Family members of contractor employees are NOT eligible for an overseas family member appointment.
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting:
A copy of your sponsor's permanent change of station orders, including:
- a statement authorizing you (the spouse/family member) to accompany your sponsor to the permanent duty station,
- the specific location to which the sponsor is assigned, reassigned, or transferred to permanent change of station orders, and
- the effective date of the permanent change of station
Verification of the relationship (i.e., marriage certificate, certificate of live birth, etc.)
If your sponsor was locally hired in the overseas area, a statement from the local Human Resources office verifying you are the authorized dependent.
If you are currently employed by the federal government in an excepted service Schedule A family member position in an overseas location, you also need to include a copy of your most recent SF-50 reflecting in block 24 either a "0" or "3" AND block 34 should reflect a "2."
Are you eligible for an Excepted Service Overseas Family Member Appointment?
4.
Family Member Preference (FMP) for Overseas Employment
You are eligible for this hiring category if you are a spouse, or unmarried dependent child (including stepchild, adopted child, and foster child) under the age of 23 who:
Supporting documentation: Youmust submit:
Are you eligible for Family Member Preference for Overseas Employment?
You are eligible for this hiring category if you are a spouse, or unmarried dependent child (including stepchild, adopted child, and foster child) under the age of 23 who:
- Resides with a member of the U.S. Armed Forces or a U.S. citizen employee of a U.S. Government Agency (including non-appropriated fund activities) whose duty station is in the foreign area: AND
- Have not accepted or declined a permanent position or a temporary position of one year or longer at the new duty station of the sponsor; AND,
- Position you are applying to, is within the same commuting area as sponsor's permanent duty station
Supporting documentation: Youmust submit:
- Acopy of the sponsor's permanent change of station orders, including a statement authorizing the spouse/family member to accompany the sponsor to the permanent duty station, the specific location to which the sponsor is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station, and
- Verification of the relationship (i.e., marriage certificate, certificate of live birth, etc.).
Are you eligible for Family Member Preference for Overseas Employment?
5.
Land Management Workforce Flexibility Act
You are eligible for this hiring category if you:
• Are a current or former Land Management Agency employee (i.e. the Forest Service of the Department of Agriculture; the Bureau of Land Management of the Department of the Interior; the National Park Service of the Department of the Interior; the Fish and Wildlife Service of the Department of the Interior; the Bureau of Indian Affairs of the Department of the Interior; or the Bureau of Reclamation of the Department of the Interior); and
• Who currently are or formerly were under time-limited competitive appointments at certain land management agencies.
Current land management agency appointees:
must have initially been hired under competitive examining procedures to the time-limited appointment, must have served under 1 or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years, and must have performed at an acceptable level during each period of service.
Former land management agency employees:
must have initially been hired under competitive examining procedures to the time-limited appointment, must have served under 1 or more time-limited appointments by a land management agency for a total period of more than 24 months without a break in service of 2 or more years, must have performed at an acceptable level throughout the service period(s), must apply for a position covered by these provisions within 2 years after their most recent date of separation, and must have been separated, with respect to their most recent separation, for reasons other than misconduct or performance.
Supporting documentation: You are required to submit a copy of your most recent SF-50, Notification of Personnel Action, documenting your Land Management eligibility for a competitive service appointment (block 24 must be a "0" or "3" AND block 34 must be a "1"), AND a copy of your performance rating showing you have performed at an acceptable level.
Are you eligible under this authority for appointment?
You are eligible for this hiring category if you:
• Are a current or former Land Management Agency employee (i.e. the Forest Service of the Department of Agriculture; the Bureau of Land Management of the Department of the Interior; the National Park Service of the Department of the Interior; the Fish and Wildlife Service of the Department of the Interior; the Bureau of Indian Affairs of the Department of the Interior; or the Bureau of Reclamation of the Department of the Interior); and
• Who currently are or formerly were under time-limited competitive appointments at certain land management agencies.
Current land management agency appointees:
must have initially been hired under competitive examining procedures to the time-limited appointment, must have served under 1 or more time-limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years, and must have performed at an acceptable level during each period of service.
Former land management agency employees:
must have initially been hired under competitive examining procedures to the time-limited appointment, must have served under 1 or more time-limited appointments by a land management agency for a total period of more than 24 months without a break in service of 2 or more years, must have performed at an acceptable level throughout the service period(s), must apply for a position covered by these provisions within 2 years after their most recent date of separation, and must have been separated, with respect to their most recent separation, for reasons other than misconduct or performance.
Supporting documentation: You are required to submit a copy of your most recent SF-50, Notification of Personnel Action, documenting your Land Management eligibility for a competitive service appointment (block 24 must be a "0" or "3" AND block 34 must be a "1"), AND a copy of your performance rating showing you have performed at an acceptable level.
Are you eligible under this authority for appointment?
6.
Military Spouse Preference (MSP) for Overseas Employment
You are eligible for this hiring category if you are the spouse of an active duty U.S. Armed Forces service member and you meet the following conditions:
**NOTE: Preference can be granted only once per PCS relocation. Once you accept or decline a position, either appropriated fund (AF) or non-appropriated fund (NAF) at the new duty station, your eligibility for preference terminates whether or not preference was applied.
CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE FAMILY MEMBER APPOINTMENT. This category ONLY includes those who are currently assigned to an excepted service Schedule A family member position at an overseas location, and the position applying to is in the same commuting area as sponsor's permanent duty station. If you are eligible in this category, you also need to include a copy of your most recent SF-50 reflecting in block 24 a "3" AND block 34 reflecting a "2."
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of the service member's permanent change of station orders, including a statement authorizing the spouse to accompany the member to the permanent duty station (if the spouse is not listed on the orders, then a command sponsorship letter must be submitted), the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station; AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Are you eligible for Military Spouse Preference for Overseas Employment?
You are eligible for this hiring category if you are the spouse of an active duty U.S. Armed Forces service member and you meet the following conditions:
- You and the sponsor were married prior to the relocation (before the Permanent Change of Station (PCS)); AND,
- You have arrived at the overseas duty station identified on the PCS orders; AND,
- Since the relocation, you have not accepted or declined a permanent position at the new duty station of the sponsor; AND,
- You are among the best qualified; AND,
- Position you are applying to, is within the same commuting area as sponsor's permanent duty station
**NOTE: Preference can be granted only once per PCS relocation. Once you accept or decline a position, either appropriated fund (AF) or non-appropriated fund (NAF) at the new duty station, your eligibility for preference terminates whether or not preference was applied.
CIVILIAN EMPLOYEES SERVING ON AN EXCEPTED SERVICE FAMILY MEMBER APPOINTMENT. This category ONLY includes those who are currently assigned to an excepted service Schedule A family member position at an overseas location, and the position applying to is in the same commuting area as sponsor's permanent duty station. If you are eligible in this category, you also need to include a copy of your most recent SF-50 reflecting in block 24 a "3" AND block 34 reflecting a "2."
Supporting documentation: You are required to submit acceptable documentation of your appointment eligibility, by submitting a copy of the service member's permanent change of station orders, including a statement authorizing the spouse to accompany the member to the permanent duty station (if the spouse is not listed on the orders, then a command sponsorship letter must be submitted), the specific location to which the member is assigned, reassigned, or transferred to permanent change of station orders, and the effective date of the permanent change of station; AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
Are you eligible for Military Spouse Preference for Overseas Employment?
7.
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
I am an MR or NG Reserve Technician who will lose or has lost my military membership through no fault of my own after completing at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement. I am exercising my preference eligibility to DoD positions within my local commuting area in accordance with Section 3329(b) of Title 5, U.S.C. This preference eligibility is valid for 1 year after separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received showing you are no longer eligible for military or NG membership (through no fault of your own) and that you have completed at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement.
Are you a Priority Placement Program (PPP) DoD Military Reserve (MR) and National Guard (NG) Technician Eligible?
I am an MR or NG Reserve Technician who will lose or has lost my military membership through no fault of my own after completing at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement. I am exercising my preference eligibility to DoD positions within my local commuting area in accordance with Section 3329(b) of Title 5, U.S.C. This preference eligibility is valid for 1 year after separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received showing you are no longer eligible for military or NG membership (through no fault of your own) and that you have completed at least 15 years of technician service and a minimum of 20 years of service creditable for non-regular retirement.
Are you a Priority Placement Program (PPP) DoD Military Reserve (MR) and National Guard (NG) Technician Eligible?
8.
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement
I am an MR or NG Technician who will be or has been involuntarily medically retired due to a service-connected medical disability that disqualifies me from military membership or from holding my required military grade, and have applied for or am receiving a disability retirement annuity. I am exercising my preference eligibility to DoD positions within my local commuting area. I understand that the position for which I am applying must be at the same grade or equivalent level, tenure, and work schedule as the position held currently or upon separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received that states you are no longer eligible for Reserve membership due to a service-connected disability.
Are you a Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement?
I am an MR or NG Technician who will be or has been involuntarily medically retired due to a service-connected medical disability that disqualifies me from military membership or from holding my required military grade, and have applied for or am receiving a disability retirement annuity. I am exercising my preference eligibility to DoD positions within my local commuting area. I understand that the position for which I am applying must be at the same grade or equivalent level, tenure, and work schedule as the position held currently or upon separation.
NOTE: By using this eligibility, you certify that you have not obtained permanent Federal employment, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" to this question, you must submit a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist and copies of the appropriate documentation, such as the notification letter you received that states you are no longer eligible for Reserve membership due to a service-connected disability.
Are you a Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Preference Eligible Technician Receiving Disability Retirement?
9.
Priority Placement Program, DoD Retained Grade Preference Eligible
I am currently on retained grade based on receiving a written RIF notification letter of a change to lower grade, or a notification letter of a classification downgrade dated within the last 2 years. I am exercising my preference eligibility to DoD positions within my local commuting area.
NOTE: By using this eligibility, you certify that you have not accepted permanent Federal employment at your retained grade, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" for this statement, you must submit a copy of the Retained Grade PPP Self-Certification Checklist and copies of the appropriate documentation, such as a RIF change-to-lower-grade notice, and an SF-50 reflecting your RIF change to lower grade.
Are you a Priority Placement Program, DoD Retained Grade Preference Eligible?
I am currently on retained grade based on receiving a written RIF notification letter of a change to lower grade, or a notification letter of a classification downgrade dated within the last 2 years. I am exercising my preference eligibility to DoD positions within my local commuting area.
NOTE: By using this eligibility, you certify that you have not accepted permanent Federal employment at your retained grade, nor have you accepted or declined a PPP job offer.
Supporting Documentation: If you indicate "yes" for this statement, you must submit a copy of the Retained Grade PPP Self-Certification Checklist and copies of the appropriate documentation, such as a RIF change-to-lower-grade notice, and an SF-50 reflecting your RIF change to lower grade.
Are you a Priority Placement Program, DoD Retained Grade Preference Eligible?
Preferences
1.
Would you accept a temporary appointment?
Assessment 1
Thank you for your interest in an Office Automation Clerk position with Department of Defense Education Activity. Your resume and the responses you provide to this assessment questionnaire will be used to determine if you are among the best qualified for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit your application.
1.
Select the one statement that best describes the education and/or experience that you possess that demonstrates your ability to perform the work of an Office Automation Clerk at the GS-04 grade level or equivalent pay band in the Federal service.
Select “Yes” or “No” to the following question(s).
2.
This position requires a qualified typist. A qualified typist can type at least 40 words per minute based on a 5 minute sample with 3 or fewer errors. Do you self-certify that you are a qualified typist?
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Manage files, records, create reports and correspondence for the school administration/staff.
4.
Retrieve data such as various statistical reports for the work unit.
5.
Prepare correspondence in final form such as; forms, voice recordings and reports for the office.
6.
Maintain office automation equipment and software such as; word, processing, databases and spreadsheets for the office and/or administrative staff.
7.
Establish rules and procedures in support of the school administrator and/or administration staff.
8.
Maintain clerical duties work to relive the Principal and/or Assistant Principal.
9.
Order and replenish supplies for the office and/or school staff
10.
Maintain time and attendance records for the students and staff.
11.
Prepare travel arrangements and maintain office calendar(s) for the school administrators and/or staff.
12.
Receive visitors to direct them in the proper direction in support of the school staff.
13.
Receive and answer phone calls directing inquires in the appropriate direction for the office and staff.
14.
Respond to questions and inquires via phone, email, in person etc. for the administrators.
15.
Communicate with students, parents and staff on various matters for the school administrators and or/office staff.
16.
Your responses to the Announcement and Assessment Questionnaires, along with your resume and all supporting documentation are subject to evaluation and verification to ensure accuracy. Please take this opportunity to review your responses to ensure their accuracy.