- Position Title
- Records & Information Management Specialist
- Agency
- Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
- Announcement Number
- 25-CAE-12719908-DE Opens in new window
- Open Period
- Tuesday, April 1, 2025 to Tuesday, April 15, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy AND
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.
For more information, review the USAJOBS Resource Center help.usajobs.gov/index.php/What_is_CTAP%3F)
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy AND
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.
For more information, review the USAJOBS Resource Center help.usajobs.gov/index.php/What_is_CTAP%3F)
3.
Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.
For more information, review the USAJOBS Resource Center. https://help.usajobs.gov/index.php/What_is_ICTAP%3F
If yes, confirm:
• you are located in the same local commuting area of the vacancy
• your grade is equivalent to or below the grade level of the vacancy and
• your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50.
For more information, review the USAJOBS Resource Center. https://help.usajobs.gov/index.php/What_is_ICTAP%3F
Assessment 1
Thank you for your interest in a position with the Department of Justice (DOJ). Your response to this assessment questionnaire, in conjunction with other portions of your completed application, will be evaluated in making screening decisions.
This is a DOJ job application system. Your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please review your responses for accuracy before you submit this application. Incomplete/incorrect responses may result in you not receiving appropriate consideration.
For each of the following questions, please select the response that best describes your education and/or experience. You may select only one response for each question. If you feel that your education or experience exceeds all of the descriptions for a particular question, choose the description that is the closest level to the experience or education that you possess. Failure to respond to these questions will result in an ineligible rating.
1.
From the descriptions below, select the ONE response that BEST describes the education and/or experience that you possess that demonstrates your ability to perform as a GS-308-07, Records and Information Management Specialist:
2.
List the specific position/dates from your resume or cover letter that validates your response. Also list the name and contact information of someone who can verify your response.
For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Ensure proper codes are selected in a docketing type system.
4.
Review system reports to identify and resolve recurring errors.
5.
Recognize data elements that are missing and locates as necessary.
6.
Oversee and prepare case files for submission to electronic storage, ie, records warehouse, local servers, and/or Cloud services.
7.
Identification of a federal record and maintain records according to prescribed policies and procedures.
8.
Maintain file arrangement systems, filing procedures, and filing techniques of official records including case material.
9.
As directed, support the development and evaluation of records management program system design.
10.
Receive and review the necessary documentation required and open all criminal and civil cases.
11.
Support and complete the maintenance of official records to include preservation, archiving, and prompt and systematic disposition of temporary records according to the appropriate records schedules, resulting in improvements to efficiency and effectiveness of the utility of the official records.
12.
Perform assigned records management duties based on priorities and objectives of the program and work independently to resolve issues to include maintaining information about records movement and storage, destruction, transfer, or other disposition.
13.
Determine incoming cases or legal actions requiring special handling and make appropriate referral prior to coding and data entry.
14.
Periodically perform quality checks to ensure that existing coding accurately reflect the nature of the case.
15.
Perform projects and assignments involving official records, including official electronic media.
16.
Study the types of records, use, location, and classification to develop efficient and effective records management controls.
17.
Address suitability for storage or conversion to required formats for transfer to the appropriate records storage organizations in accordance with law, regulation, and procedure.
18.
Provide technical advice and assistance to personnel, supervisors and managers, with respect to individual, or case-related, records management issues in conformance with policy, guidelines, and regulations.
19.
Serve as a source of technical information on all aspects of docketing functions.
As previously explained, your responses in this Assessment Questionnaire are subject to evaluation and verification. Later steps in the selection process are specifically designed to verify your responses. Deliberate attempts to falsify information will be grounds for disqualifying you or for dismissing you from employment following acceptance. Please take this opportunity to review your responses to ensure their accuracy. Incomplete/incorrect responses may result in you not receiving appropriate consideration.
20.
If you fail to answer this question, you will be disqualified from consideration for this program.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item.
I understand a comprehensive background investigation, including a check of my credit history and a pre-employment drug screening, is required for this position.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that I will not be considered for employment if I do not respond "Yes" to this certification item.
I understand a comprehensive background investigation, including a check of my credit history and a pre-employment drug screening, is required for this position.
You have submitted your answers for the Assessment Questionnaire. If you
provided an email address, you will receive a confirmation email upon receipt of the Assessment Questionnaire. Please review the Vacancy Announcement to assure that you have submitted all necessary supporting documents. Thank you for your interest in a position with the Department of Justice.