Federal Retirement Thrift Investment Board Logo
Position Title
Records and Information Management Specialist
Agency
Federal Retirement Thrift Investment Board
Announcement Number
FRTIB-25-MP-022-12720619 Opens in new window
Open Period
Monday, April 14, 2025 to Monday, April 28, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Do you claim Veterans’ Preference? (limit characters)
2.

Are you a veteran who separated from active duty under honorable conditions and you:

  • have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more OR
  • retired from active military service with a service-connected disability rating of 30% or more

If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. Please also provide the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.

For more information, review USAJOBS Veterans resources.

 (limit characters)
3.

Are you the spouse of a member of the Armed Forces who has been issued orders for a permanent change of station (PCS)?

If yes, confirm that you are indicated on the PCS orders; and you

  • have been married to the military member on or prior to the date of your spouse's PCS orders
  • are relocating with your spouse to the new duty location AND
  • have not previously been appointed using this authority under these orders.

-OR- 

Are you the spouse of a member of the Armed Forces who retired with a disability rating at the time of retirement of 100 percent or the spouse of a member of the Armed Forces who retired or separated from the Armed Forces and has a disability rating of 100 percent from the Department of Veterans Affairs?

-OR-

Are you the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status? For more information, review USAJOBS Veterans resources.

 (limit characters)
4.

Are you a current or former federal employee displaced from the agency hiring for this position?

If yes, confirm:

  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or below the grade level of the vacancy AND
  • your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of CTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center. (limit characters)
5.

Were you employed overseas as an Appropriated Fund employee AND did you

  • complete 52 weeks of creditable overseas service in an appropriated fund position(s) as a family member during the time you accompanied a sponsor officially assigned to an overseas area
  • receive a fully successful or better (or equivalent) performance rating AND
  • return to the United States to resume residence less than 3 years ago? 
 (limit characters)
6. Are you currently employed as a civilian employee in the competitive service in the agency hiring for this position?
If eligible, submit a copy of your separation Notification of Personnel Action, Standard Form 50 or equivalent personnel action form reflecting your permanent, competitive status with the Federal Retirement Thrift Investment Board.
Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect career or career-conditional (Tenure 1 or 2) and
Your Notification of Personnel Action, Standard Form 50 (or equivalent personnel action form) must reflect your status was in the competitive service (Position Occupied is 1). (limit characters)
7.

Have you completed three years of substantially continuous service immediately before separation from an unlimited, career-type Foreign Service appointment that meets a requirement for career tenure?

-OR-

Have you had service that began with a non-temporary Foreign Service appointment counting towards the 3-year service requirement for career tenure and have been separated within the past 30 days from the career-type appointment in the Foreign Service? 

 (limit characters)
8.

Are you a current or former federal employee displaced from a position in a federal agency other than the agency hiring for this position?

If yes, confirm:

  • you are located in the same local commuting area of the vacancy
  • your grade is equivalent to or below the grade level of the vacancy AND 
  • your last performance rating of record is at least fully successful or the equivalent.
You will be required to submit supporting documentation to validate your claim of ICTAP eligibility such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice and a copy of your latest Notification of Personnel Action, Standard Form 50. For more information, review the USAJOBS Resource Center. (limit characters)
9. Interchange Agreement - Are you a current excepted service employee of a Federal agency that has a current, unexpired interchange agreement with the U.S. Office of Personnel Management for which you meet eligibility for appointment in the competitive service (https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=InterchangeAgreementsWithOtherMeritSystems)? The agencies are:

Tennessee Valley Authority; or
Nuclear Regulatory Commission; or
Veterans Health Administration of the Department of Veterans Affairs; or
Department of Defense (The Defense Civilian Intelligence Personnel System) Agreement; or
Nonappropriated Fund (NAF) employees of the Department of Defense; or
Federal Aviation Administration; or
Department of Homeland Security, Transportation Security Administration; or
AmeriCorps (Corporation for National and Community Service); or
Other Agency currently under an Interchange agreement with OPM

A copy of your most recent SF-50, Notification of Personnel Action must be submitted and you must meet the eligibility requirements of your agency's agreement and those outlined in the link above. (limit characters)
10. Are you a current Federal employee in the competitive service in tenure group 1 or 2 or former Federal employee of the competitive service who was in tenure group 1 upon separation or tenure group 2, if the separation occurred less than 3 years ago and you hold or held a position that is below the full performance level of the position being advertised? (Your SF-50, Notification of Personnel Action, must reflect career or career-conditional status indicated by tenure group 1 or 2 AND reflect that your position occupied is "1," indicating competitive service. If you are a former Federal employee, your final (separation) SF-50 must indicate the same).

 (limit characters)
11. Are you a current Federal employee who currently holds a career or career conditional appointment in the competitive service and has held a permanent (not time limited) position in the competitive service at the same grade or higher full performance level as the position being announced? (Your SF-50, Notification of Personnel Action, must reflect career or career-conditional status indicated by tenure group 1 or 2 AND reflect that your position occupied is "1," indicating competitive service).

 (limit characters)
12. Are you a former Federal employee who held a career or career conditional appointment in the competitive service that was permanent (not time limited) and at the same grade or higher full performance level as the position being announced? (Your separation/final SF-50, Notification of Personnel Action, must reflect career or career-conditional status indicated by tenure group 1 or 2 AND reflect that your position occupied is "1," indicating competitive service. If your tenure group was 2, your separation must have been within the last 3 years).
 (limit characters)
13. Are you a current federal employee of an agency who operates under an appointing authority outside of 5 CFR, as listed at  https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=InterchangeAgreementsWithOtherMeritSystems?  You must submit a copy of your current SF-50 or PS-50. The employee listed below may be considered for noncompetitive hire:
•           Postal Career Service Employee
•           Postal Rate Commission Employee
•           Government Accountability Office (GAO) Employee
•           Administrative Office of the U.S. Courts Employee
 (limit characters)
14.

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past twelve months?

-OR-

Are you a former Peace Corps volunteer or VISTA member who has completed your service within the past 36 months and is requesting an extension of your non-competitive eligibility due to your military service, status as a full-time student or other experience related to this position?

-OR-

Are you a current or former Peace Corps employee who has completed at least 36 months of continuous service and has been separated from the Peace Corps for less than three years?

If yes, submit a copy of your description of service or other proof of non-competitive eligibility.

If you are a former Peace Corps volunteer or VISTA member who is requesting an extension of your non-competitive eligibility, please also provide the necessary documentation to support your request.

 (limit characters)
15. Are you eligible for appointment under the Excepted Service authority (Schedule A) for Individuals with intellectual disabilities, severe physical disabilities or psychiatric disabilities? [5CFR 213.3102(u)] (limit characters)
16.

Are you a veteran whose latest discharge was under honorable conditions and you:

  • served three or more years of continuous active duty service in the military (NOTE: if released shortly before completing a 3-year tour, you are considered to meet the eligibility) OR
  • are entitled to veterans' preference If eligible, submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. For more information, review USAJOBS Veterans resources.  
 (limit characters)
Assessment 1
Thank you for your interest in the Records and Information Management Specialist position with the Federal Retirement Thrift Investment Board. We will evaluate your resume and your responses to this Occupation Questionnaire to determine if you are among the best qualified for this position. Please review your responses for accuracy before you submit this questionnaire. It is important to note that all of your responses are subject to review and verification based on the documents and references you submit. If after reviewing your resume and supporting documentation a determination is made that you have overstated your qualifications and / or experience, you will be rated ineligible, or your score will be lowered. (limit characters)
The following questions will measure your knowledge, skills, and abilities in competency areas that have been identified as crucial to job success.  Failure to support your answers to these questions in your resume and/or supporting documents may result in a lowered score or loss of consideration. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
1. Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level (equivalent to the GS-13) in the federal government. Specialized experience is defined as:Technical expertise using advanced knowledge of electronic records management systems and technologies to manage records in accordance with National Archives Records Administration (NARA) regulations and policy. Knowledge of the Controlled Unclassified Information (CUI) program to develop and implement policy and procedures in accordance with NARA Information Security Oversight Office (ISOO) to ensure compliance with federal regulations. Knowledge of SharePoint Online (SPO) and Microsoft Exchange Online to effectively manage Agency information content.  Do you have this experience?
 (limit characters)
For each item, select the one response that most accurately describes your current level of experience and capability using the scale below. (limit characters)
2. How would you describe your level of experience in using state-of-the-art information technology techniques and modern business management practices to manage Agency records? (limit characters)
3. How would you describe your level of experience in collaborating with the Office of Chief Technology Officer (CTO) to enhance records management within the organization? (limit characters)
4. How would you describe your level of experience in ensuring that all Agency information systems incorporate appropriate records management functionality? (limit characters)
5. How would you describe your level of experience in expressing ideas and information clearly and effectively through spoken words? (limit characters)
6. How would you describe your level of experience in formulating and overseeing the implementation of Agency policy and guidance for recordkeeping, in accordance with the Agency's strategic plan, Congressional mandates, NARA regulations, and information management standards? (limit characters)
7. How would you describe your level of experience in interacting with the National Archives and Records Administration (NARA) Information Security Oversight Office (ISOO) on matters related to the day-to-day operations of FRTIB's Controlled Unclassified Information (CUI) Program? (limit characters)
8.

How would you describe your level of experience in providing technical expertise and recommendations to all levels of the Agency on records management functions, policies, and requirements?

 (limit characters)
9. What is your level of experience in managing the Electronic Records Management Program, Email Management Program, Controlled Unclassified Program, and SharePoint Online content? (limit characters)
10. What is your level of experience in leading the transformation of agency records management processes to address the challenges posed by electronic records? (limit characters)
11. How would you describe your experience in overseeing the administration, organization, and storage of documents in SharePoint Online to ensure content is up-to-date and managing document libraries? (limit characters)
12. What is your experience in ensuring that sites comply with policies and procedures, providing training to users, and troubleshooting issues? (limit characters)
13. How would you rate your experience in building presentations and documenting meeting notes (limit characters)
14. What is your level of experience in communicating orally to conduct training and information sessions? (limit characters)
15. What is your level of experience in consulting with senior program managers, the ORM Administrative Officer, the General Counsel, the Chief Financial Officer, and the Chief Technology Officer (CTO) to ensure the development, establishment, and maintenance of records management to ensure compliance with NARA? (limit characters)
16. How would you describe your experience in providing records and information management training for Agency personnel and Board staff members involved in the information and records disposal process, including Controlled Unclassified Information (CUI)? (limit characters)
17. What is your experience in keeping abreast of new Federal laws and regulations that impact the Board's records management program, and of relevant new technologies and improvements to old technologies, such as micrographics, scanning, and email? (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
18. Are you certified as a Contracting Officer Representative (COR)? (limit characters)
  • Privacy & Cookies
© 2025 US Office of Personnel Management
This is a USA Staffing® System