- Position Title
- Administrative Support Assistant (OA) (Seasonal)
- Agency
- National Park Service
- Announcement Number
- NC-1616-NACE-25-12725652-DE Opens in new window
- Open Period
- Tuesday, April 22, 2025 to Tuesday, May 6, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Do you claim Veterans’ Preference?
2.
Are you a United States Citizen?
For more information, review Employment of U.S Citizens.
For more information, review Employment of U.S Citizens.
3.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
4.
Are you a current or former federal employee displaced from a position in a Federal agency other than the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- you are applying to a position that does not have greater promotion potential than the position from which you were or will be separated; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Would you accept a temporary appointment?
2.
When you applied to this job, did you have any engagement with a National Park Service (NPS) Recruiter?
Assessment 1
From the descriptions below, select one response that best describes how your background meets the minimum qualification requirements for the Administrative Support Assistant (OA), GS-0303-5.
Minimum Qualifications Requirements for the Administrative Support Assistant (OA) position
1.
From the descriptions below, select one response that best describes the experience that you possess that demonstrates your ability to perform Administrative Support Assistant (OA) work at the GS-05 level or equivalent.
Read all responses before making your selection. If you do not meet these minimum qualifications, you will be considered not qualified and will not receive consideration for this position.
Read all responses before making your selection. If you do not meet these minimum qualifications, you will be considered not qualified and will not receive consideration for this position.
Typing Speed Requirement
Select “Yes” or “No” to the following question(s).
2.
The duties of this position require the applicant to have the ability to type at least 40 words per minute. Candidates who do not meet this requirement by close of this announcement will receive no further consideration for this position. Please show in resume.
Do you have the ability to type at least 40 words per minute?
Do you have the ability to type at least 40 words per minute?
INSTRUCTIONS: For the questions below, please select from A through E to indicate the skill level that you possess for each task listed. The questions were developed based on the knowledge, skills, abilities, and competencies needed to perform the work of this position.
It is important that your application package submitted, including a resume or application form, clearly shows how you possess the experience and skills levels you claim in this questionnaire. Each of your responses must be clearly supported by your education, training, and/or specific work experience you describe in your application packet submitted for this position (application form or resume, transcripts, list and description of training completed and/or other items you submit). If not, your score will be lowered or you will be found not qualified. The information you provide will be verified. Any exaggeration of your experience, false statements, or attempts to conceal information may be grounds for rating you ineligible, not hiring you, or for firing you after you begin work.
Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
3.
Successfully resolve issues with external organizations, such as billing or scheduling discrepancies.
4.
Participate in management team meetings for the purposes of providing information, informing decisions, and recording minutes.
5.
Conduct informal and formal presentations to groups.
6.
Answer questions from the public in person or by telephone to provide information and assistance.
7.
Greet visitors and route telephone calls, deal with executives realizing urgency and handling situations appropriately.
Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
8.
Compile expense records by drawing data from multiple automated systems and produce reports to compare obligation totals to fund allocations for multiple elements within an organization.
9.
Develop annual budget allocations for dissimilar work units within an organization.
10.
Prepares travel authorizations and vouchers using automated systems and software for travel and voucher preparation.
11.
Maintains complex paper and electronic filing systems in accordance with established regulations and procedures.
12.
Utilizes an automated software system such as FBMS or similar to upload invoices for payment.
Database Management Systems - Knowledge of the uses of database management systems and software to control the organization, storage, retrieval, security, and integrity of data.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
13.
Utilize office automation software such as Microsoft Word, PowerPoint, and Excel, to create documents, tables, charts and/or graphic presentations.
14.
Submit actions to HR using an automated system such as USA Staffing.
15.
Ensure property items are properly identified and accounted for using an automated system.
16.
Prepare, submit, and amend payroll directly through an automated system such as QuickTime or similar, following payroll regulations.
17.
Use electronic mail and calendar programs to coordinate events or meetings.
Contracting/Procurement - Knowledge of various types of contracts, techniques for contracting or procurement, and contract negotiation and administration.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
18.
Audit federal micro purchase records and advise purchase card holders and supervisors on the government purchase card program.
19.
Based on content provided by subject matter experts, prepare procurement documents such as statements of work, purchase orders, and cost estimates.
20.
Track invoices and other contract expense documents to report funds available in project-specific accounts.
21.
Properly hold and use a credit card for business purposes.
22.
Purchase using GSA Advantage, UNICOR and other sources of mandatory supply.
Writing - Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
23.
Prepare letters and memoranda in response to written inquires and communications.
24.
Drafts correspondence for management. Assist supervisors with updating performance evaluations and other human resource documentation with professionalism and confidentiality.
25.
Utilize security procedures and protocols to safeguard sensitive information.
26.
Perform work that requires you to notify individuals or offices in writing of decisions, problems, or further action needs.
27.
View, file, transmit, and assist in drafting documentation that requires discretion and confidentiality.
Interpersonal Skills - Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
28.
Builds and maintains effective relationships with employees, supervisors, and external stakeholders.
29.
Performs analysis of problems and communication solutions that are mutually beneficial to both parties.
30.
Maintains and open line of communication with all stakeholders to address scheduling conflicts, project timelines, and daily workload assignments.
31.
Ability to manage difficult conversations and influence positive resolutions.
32.
Knowledge of cross cultural values, strong cultural competence, and ability to address difficult cultural values internally with employees and external stakeholders.
Verification Statement
33.
I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001), my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 CFR part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.