- Position Title
- Administrative Officer
- Agency
- National Cemetery Administration
- Announcement Number
- RP-25-RMA-12731990-923 Opens in new window
- Open Period
- Tuesday, May 6, 2025 to Thursday, May 15, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a veteran who separated from active duty under honorable conditions AND you:
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
- have a rating by the Department of Veterans Affairs showing a compensable service-connected disability of 30% or more; OR,
- retired from active military service with a service-connected disability rating of 30% or more?
To verify your eligibility, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. You must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
3.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
4.
Do you have an intellectual disability, severe physical disability, or psychiatric disability that qualifies you for Schedule A Disability appointments?
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist, certifying your documented disability and eligibility under Schedule A.
For more information, review USAJOBS Individuals with Disabilities resources.
To verify your eligibility, you must provide appropriate medical documentation, i.e., a letter signed by a licensed medical professional or licensed vocational rehabilitation specialist, certifying your documented disability and eligibility under Schedule A.
Assessment 1
Select the appropriate answer to each of the following questions based on your background and experience that demonstrates your ability to perform the duties of this position. When answering the assessment, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Select “Yes” or “No” to the following question(s).
1.
Specialized Experience for the GS-09 level of this position: Applicants must have one year of full-time specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: experience with personnel management, budget management, and office administration providing advice and assistance to managers and staff personnel process and procedures; assisting in staffing needs, recommending appropriate actions or suggesting alternatives; performing financial management work; managing procurement; tracking management of services and activities of work operations in a program or program support setting; preparing recurring and nonrecurring statistical reports; conducts studies to collect data.
2.
GS-09: Do you possess a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to a doctoral degree (LL.B or J.D., if related) which demonstrates the knowledge, skills, and abilities necessary to do the work of this position? This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED)
3.
GS-09: Do you possess equivalent combinations of graduate education and specialized experience (as described above)? This education must have been obtained in an accredited college or university. (TRANSCRIPTS REQUIRED)
4.
Time-in-Grade at the GS-09: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-09 position you must have served 52 weeks at the GS-07 level. If your most recent non-award SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional non-award SF-50 that clearly demonstrates one-year time-in-grade.
Select “Yes” or “No” to the following question(s).
5.
Are you a current permanent employee of the Great Lakes National Cemetery? (Current SF50 required)
or
A disabled Veteran with a 30% or greater rating? (VA Rating letter required)
or
A person with a disability eligible under the Schedule A hiring authority? (Schedule A letter required)
or
A disabled Veteran with a 30% or greater rating? (VA Rating letter required)
or
A person with a disability eligible under the Schedule A hiring authority? (Schedule A letter required)
6.
This position requires possession of a valid state driver's license. Do you have a valid state driver's license?
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
7.
Serve as the technical expert regarding operational problems and personnel administrative issues.
8.
Advise and assist Cemetery Administrator with personnel management program.
9.
Evaluate and monitor process used by staff to determine eligibility requests.
10.
Draft procurement requests, statements of work, and progress reports.
11.
Write and edit statements justifying and supporting funding requests.
12.
Manage capital assets of the unit including new equipment requests and annual equipment inventory review, new space requests and annual space inventory and review.
13.
Prepare internal instructions, operating policies, procedures and guidelines concerning assigned programs and recommends required changes and adjustments to ensure proper and adequate accomplishment or major program goals and objectives.
14.
Manage and monitor a varied portfolio of activities including controlled correspondence, resources and space planning.
15.
Anticipate problems in a variety of administrative matters and troubleshoots those that occur.
16.
Independently research policies and regulations, interpreting guidance and responding to inquiries from managers, co-workers, and the public.
17.
Administer the internal review, quality, and productivity initiatives.
18.
Conduct detailed analysis of complex functions and work processes.
19.
Adapt analytical techniques and evaluation criteria to the measurement and improvement of programs and organizations.
20.
Participate in the analysis and interpretation of workload and other data used in resource planning.
21.
Develop, evaluate, and modify organizational structure and systems to achieve program goals.
22.
Research sensitive issues, Freedom of Information Act requests, and Privacy Act issues.
23.
Assist in the implementation of the Cemetery's strategic workforce plan by interpreting guidelines and making recommendations.
24.
Work with the Cemetery Administrator and the Contracting Officer Technical Representative (COTR) on preparation and data needed for contract requests and contractor monitoring.
25.
Communicate information to management on effective evaluation of program operations and milestones.
26.
Communicate using sensitivity, tact, and diplomacy when working with team members, subordinates and the public.
27.
Respond to public and media inquires.
28.
Create drafts for nominations, correspondence, presentations, and announcements related to a variety of activities and issues to include awards.
29.
Access, update and monitor records and reports in an automated system.
30.
Monitor the progress and completion of various projects and activities and reports to management officials.
31.
Make data entries and drafts summaries to support a wide range of administrative functions.
32.
Prepare graphical presentations to support administrative functions.
33.
Perform work in the fields of management analysis, financial management and planning, office services management and program analysis.
34.
Develop and formulate budget requests for the coming fiscal year.
35.
Approve individual expenditures for non-recurring items.
36.
Forecast and estimate program requirements and prepare programmatic reports, justifications, charts, graphs, statistical, and narrative data for executive level presentations and briefings.
37.
Forecast and estimate program requirements and prepare programmatic reports, justifications, charts, graphs, statistical and narrative data for presentations and briefings.
38.
Access and update records and reports in online budget system.
39.
Track account balances, compiles data, prepare estimates and projections, and related budget documents.
40.
Provide guidance on such issues as leave administration, administrative/disciplinary actions, incentive award programs, position management and continuing education activities.
41.
Provide documentation for updating position descriptions, performance plans, personnel actions and issues.
42.
Provide direct supervision of administrative and program support staff.
43.
Propose employee recognition awards and monitor employee individual development plans.
44.
Make continuous efforts to promote morale, motivation and staff cohesiveness promoting teamwork within the organization.
45.
Perform personnel administrative duties such as approving leave, developing performance standards, and evaluating performance.
46.
Manage the internal processes related to hiring and on-boarding new employees.