- Position Title
- Medical Records Administration Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CAZX-12732089-25-VM Opens in new window
- Open Period
- Friday, May 2, 2025 to Monday, May 12, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.
You must provide your most recent SF-50 if you are a current or former Federal employee. An SF-50 showing your one year of creditable experience equivalent to the next lower grade level must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year of creditable experience equivalent to the next lower grade level, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year of creditable experience equivalent to the next lower grade level. Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying one year of creditable experience equivalent to the next lower grade level. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old.
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
2.
I authorize my application information being shared with hiring managers for similar positions. I understand this option may not result in further consideration for additional positions nor will it impact my application for this announcement.
Assessment 1
To qualify for this position, you must meet the Basic Requirements as well as any additional grade-level qualification requirements. Please select the appropriate response as it pertains to your qualifications for the following questions.
Basic Requirements: To qualify for appointment to this position, all applicants must possess the following:
1.
Education or Experience: Candidates at this level must meet one of the criteria below.
1a.
Please provide the following information regarding the academic institution from which you received your bachelor's degree or higher if selecting education to meet the basic requirements.
Name of Institution:
City and State:
Degree: Major/Program:
Month and Year conferred:
Name of Institution:
City and State:
Degree: Major/Program:
Month and Year conferred:
2.
Certification: Persons hired or reassigned to MRAS positions in the GS-0669 series in VHA must meet one of the following:
2a.
Please provide the following information regarding your certification:
Accreditation agency:
Certification:
Valid/Expiration date(s):
Accreditation agency:
Certification:
Valid/Expiration date(s):
Grandfathering Provision: All persons employed in VHA as an MRA are considered to have met all qualification requirements for the title, series, and grade held, including positive education, and registration and/or certification that are part of the basic requirements of the occupation. For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed , the following provisions apply: (1) Such employees may be reassigned, promoted up to, and including, the full performance (journeyman) level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions. (2) Employees who were appointed on a temporary basis, prior to the effective date of the qualification standard, may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard. (3) Employees initially grandfathered into this occupation who subsequently obtain additional education and/or licensure/[registration/]certification, and meet all the basic requirements of this qualification standard, must maintain the required credentials as a condition of employment in the occupation. (4) MRAs who are converted to title 38 hybrid status under this provision and subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry, as a medical records administrator.
Grade Determinations: In addition to the basic requirements for employment, candidates must meet the following grade-determining criteria for placement at grade levels specified.
Select “Yes” or “No” to the following question(s).
3.
Medical Records Administration Specialist, GS-05: None beyond basic requirements.
Do you meet the requirements for the MRAS GS-05 grade level?
Do you meet the requirements for the MRAS GS-05 grade level?
4.
Medical Records Administration Specialist, GS-07: Experience or Education Candidates at this level must meet one of the criteria below.
4a.
Please provide the following information regarding the academic institution from which you received your bachelor's degree if selecting education to meet the grade level requirements.
Name of Institution:
City and State
:Degree:
Major/Program:
Month and Year conferred:
Name of Institution:
City and State
:Degree:
Major/Program:
Month and Year conferred:
Medical Records Administration Specialist, GS-07 Knowledge, Skills, and Abilities: In addition to the experience or education above, the candidate must demonstrate the following KSAs:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
5.
Knowledge of current classification systems, such as International Classification of Diseases, Current Procedural Terminology, and the Healthcare Common Procedure Coding System (HCPCS).
6.
Ability to effectively communicate (written and verbal) with medical center staff, patients, and external entities.
7.
Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis of health information.
8.
Ability to utilize computer applications with varied functions to produce a wide range of reports, to abstract records, collect and analyze data and present results in various formats.
9.
Ability to work independently, adapt to shifting priorities, and meet deadlines.
10.
Medical Records Administration Specialist,GS-09: Experience or Education Candidates at this level must meet one of the criteria below.
10a.
Please provide the following information regarding the academic institution from which you received your two full years of progressively higher level graduate education or a master’s degree or equivalent graduate degree if selecting education to meet the grade level requirements.
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
Medical Records Administration Specialist, GS-09 Knowledge, Skills, and Abilities: In addition to the experience or education above, the candidate must demonstrate the following KSAs:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
11.
Knowledge of medical and legal requirements related to health information management and health records.
12.
Ability to provide technical advice and guidance on health information management practices.
13.
Skill in extracting data from various sources and analyzing health information to create reports.
14.
Skill in researching, interpreting, and applying health information management guidelines.
15.
Knowledge of performance and process improvement techniques to develop new or improved solutions in health information management.
16.
Medical Records Administration Specialist, GS-11: Experience or Education Candidates at this level must meet one of the criteria below.
16a.
Please provide the following information regarding the academic institution from which you received your three full years of progressively higher-level graduate education or a Ph.D., or equivalent doctoral degree if selecting education to meet the grade level requirements.
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
Medical Records Administration Specialist, GS-11 Knowledge, Skills, and Abilities: In addition to the experience or education above, the candidate must demonstrate the following KSAs:
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
17.
Skill in performance and process improvement techniques to develop and implement new or improved solutions in health information management.
18.
Ability to advise management and staff, at various levels, regarding health record documentation requirements and health information management practices based on current industry standards, policies, statues, laws, and regulations.
19.
Ability to plan, justify, develop, evaluate, assess, monitor, and advise on current health information management processes and recommend changes in policies or procedures.
20.
Ability to determine and evaluate compliance with legal, ethical, and regulatory guidelines and accrediting bodies, as they apply to health information management.
21.
Ability to acquire, manage, analyze, interpret, and transform data into 8 accurate, consistent, and meaningful information.