Veterans Health Administration Logo
Position Title
Supervisory Medical Records Technician (ROI)
Agency
Veterans Health Administration
Announcement Number
CBTC-12734007-25-ES Opens in new window
Open Period
Thursday, May 8, 2025 to Friday, May 16, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1. Are you currently employed by the Department of Veterans Affairs?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50).  Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted).  Please be aware that award SF-50's do not always include this pertinent information.
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2. Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50).  Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted).  Please be aware that award SF-50's do not always include this pertinent information.
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Preferences
1. Which of the following items describes your current or recent (within the last five years) political appointee service?

If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
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Your resume must be submitted in English and include the following information for each job listed:
  • Job title Duties (be as detailed as possible)
  • Month & year start/end dates (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Series and Grade, if applicable, for all Federal positions you have held
  • Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages or encrypted, and digitally signed documents linked on your resume or cover letter to determine your qualifications.
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By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001). (limit characters)
Assessment 1
Thank you for your interest in the Supervisory Medical Records Technician (Release of Information) position with the Orlando VA Healthcare System. We will evaluate your resume and your responses to this Assessment Questionnaire to determine if you qualify for this position. Your responses are subject to verification. Please review your responses for accuracy before you submit this questionnaire. Choose the one answer that best describes how you meet the qualification requirements. Please provide an answer to each question. Full performance level for this position is GS-08. (limit characters)
Select “Yes” or “No” to the following question(s). (limit characters)
1. English Language Proficiency. MRTs (ROI) must be proficient in spoken and written English, as required by 38 U.S.C. ? 7403(f).

Are you proficient in spoken and written English?
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BASIC REQUIREMENTS. The following section is used to determine if you meet the basic requirements for this vacancy. Please choose the most appropriate answer in response to the following questions. (limit characters)
2. Experience and Education (limit characters)
GRADE REQUIREMENT for Supervisory MRT (ROI), GS-08. The following is used to determine the grade requirements for this position. Please be as detailed as possible in your resume and ensure you demonstrate how you meet the specialized experience and/or knowledge, skills and abilities required for the position. We may not make assumptions regarding your experience. We cannot make assumptions on your experience.

To qualify for this Supervisory position applicants MUST have at least one full year of Release of Information (ROI) experience at the GS-7 grade level.
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Select “Yes” or “No” to the following question(s). (limit characters)
3. Experience. One year of creditable  Release of Information (ROI) experience equivalent to the next lower grade level, GS-07. Examples of GS-07 grade level experience includes, but is not limited to: (1) monitor quality and quantity of work to ensure adherence to applicable requirements and regulations.; (2) ensure the work assignments of the team are carried out by performing duties which include distributing and balancing workload, monitoring the status and progress of work, instructing and answering employee questions, checking employee work, and amending or rejecting work not meeting standards; (3) develop training and provide resources pertaining to VHA and other Federal policies, guidelines, and regulations; (4) conduct training for all new release of information staff regarding the software, the process of requesting archived health records, and the use of VHA computer applications; and (5) act as the technical experts and provide consultation regarding HIPAA and the Privacy Act, as it pertains to release of information.

Do you possess one year of  Release of Information (ROI) experience at the GS-07 grade level described above?NOTE: Be detailed in your resume as to how you meet this experience requirement. No assumptions will be made.
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4. Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs:
Ability to develop policy and provide workload analysis for release of information. Skill in interpersonal relations and conflict resolution.
Ability to provide or coordinate staff development and training.
Ability to provide the full range of supervisory duties, to include responsibility for assignment of work to be performed, performance evaluation, selection of staff, recommendations of awards, advancements, and disciplinary actions.

Can you demonstrate the knowledge, skills, and abilities described above?
NOTE: Be detailed in your resume as to how you demonstrate the above KSAs. No assumptions will be made.
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5. Verification Statement - Select the appropriate answer to the statement below. Failure to provide an answer will result in your application not being considered for this position.

I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled; I may be denied an appointment; or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated and that responding "No" or providing no response to this item will result in my not being considered for this position.
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REMINDER - You must provide a complete application package which includes: Resume - Your resume must include the following information for each job listed: Job title and Grade Level (for Federal positions) Duties (be as detailed as possible and ensure they demonstrate how you meet the specialized experience and knowledge, skills and abilities required for the position) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) If you are a current Federal Employee, you must submit a copy of your most recent SF-50 - Notification of Personnel Action (Not an award SF-50). You may need to submit more than one SF-50 to show you meet the time in experience for the grade being filled. Proof of current certification, licensure or registration (if applicable) (limit characters)