- Position Title
- Health System Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CBTD-12737403-25-LRB Opens in new window
- Open Period
- Thursday, May 29, 2025 to Monday, June 9, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
Your resume must be submitted in English and include the following information for each job listed:
- Job title Duties (be as detailed as possible)
- Month & year start/end dates (e.g. June 2007 to April 2008)
- Full-time or part-time status (include hours worked per week)
- Series and Grade, if applicable, for all Federal positions you have held
- Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.
In order to receive appropriate consideration, you should submit proper documentation if you are claiming eligibility for Veterans' Preference, which includes a copy of your DD-214 (member copy 4 or earlier version that shows character of service). Applicant's claiming 10-Point preference should also submit an SF-15, Application for 10-Point Veterans' Preference along with the required documentation listed on the form (such as verification of service-connected disability percentage).
By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).
Assessment 1
Thank you for your interest in a Health Systems Specialist position within the Department of Veterans Affairs. Please select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Individual Occupational Requirements:
1.
Minimum Requirements for Series requires the applicant to have education or specialized experience.
Educational Requirements: Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration (Transcripts required).
OR;
Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:
Educational Requirements: Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration (Transcripts required).
OR;
Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.
Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:
- Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
- Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
- Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.
1a.
Please provide the following information regarding the academic institution from which you received your degree. If you do not have an degree indicate N/A.
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
Name of Institution:
City and State:
Degree:
Major/Program:
Month and Year conferred:
2.
Time-in-Grade Requirement: In addition to the basic requirements for the GS-12, candidates must meet the Time-in-Grade (TIG) requirements. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. To qualify for a GS-12 TIG requires completion of a minimum of one year of progressively complex experience equivalent to GS-11 grade level.
Do you have one-year experience equivalent to the GS-11 grade level?
If you are a current Federal Employee, please ensure a recent (within the last year) SF-50 or multiple SF-50's to prove your TIG is included with your application.
Do you have one-year experience equivalent to the GS-11 grade level?
If you are a current Federal Employee, please ensure a recent (within the last year) SF-50 or multiple SF-50's to prove your TIG is included with your application.
GS-12 Grade Level Requirements
3.
To qualify for the GS-12, you must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization that is outlined in the vacancy announcement.
Please select the statement below that describes your experience to meet the specific qualification requirements at this grade level.
Please select the statement below that describes your experience to meet the specific qualification requirements at this grade level.
From the descriptions listed below, select the response that best describes your ability to perform the duties of this position. Please select only one answer. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
4.
Lead project teams through brainstorming sessions to develop solutions towards a specific project deliverable or goal.
5.
Advise leadership in the formulation of planning complex Strategic Plans and projects.
6.
Ensure sustainability and spread of efforts directed at improving quality, safety, effectiveness, and efficiency using management engineering
7.
Act as the project lead for healthcare and operational improvement projects impacting patient care delivery systems and functions.
8.
Facilitate, coach, and train audiences of the organization throughout the lifecycle of a performance improvement project.
9.
Deliver training consisting of advanced practices of project management, statistics, coaching, facilitation and leadership.
10.
Define project scope and goals through collaboration with subject matter experts and leadership.
11.
Lead a team through a rigorous and defined project management process utilizing tools from Lean Six Sigma and other performance improvement disciplines to define the current state of the process.
12.
Identify metrics performing below standards.
13.
Pull, isolate and manipulate data to identify root causes of a performance issue.
14.
Align appropriate performance improvement teams and resources, project scopes, and value streams, strategic and operational plans.
15.
Convert data into numerous formats using advanced statistical models.
16.
Provide consultation to leadership by leveraging data analytics resources.
17.
Provide consultation to executive, service line, and program leadership by leveraging data analytics resources.
18.
Lead project teams through designed brainstorming sessions to develop solutions towards a specific deliverable or goal during a project.
19.
Solicit information, provide advice, coordinate performance improvement efforts and train others with diverse educational and experiential backgrounds.