USA Staffing

Position Title: Medical Records Technician (Release of Information)
Agency: Veterans Health Administration
Announcement Number: CBSZ-12741358-25-TG Opens in new window
Open Period: Friday, June 6, 2025 to Friday, June 27, 2025

For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.

Eligibilities

1. Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.

To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.

A. Yes

B. No

Preferences

1. Which of the following items describes your current or recent (within the last five years) political appointee service?

If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.

A. Yes, I am considered a political appointee as described under 5 U.S.C. sections 5312 through 5316.

B. Yes, I am considered a Non-career Senior Executive Service (SES), Limited Term SES, Limited Emergency SES Executive Branch employee.

C. Yes, I am considered a political Schedule A, Schedule C, or appointee who served in a political capacity under agency-specific authority in the Executive Branch.

D. Yes, I am considered a political appointee in the Executive Branch (as described in a., b. or c above) in a covered position in an agency having an interchange agreement with OPM, which allows movement from the agency's system to the competitive civil service.

E. None of the above. I am not considered a current or recent (last 5 years) political appointee as described above in items a, b, c, or d.

Your resume must be submitted in English and include the following information for each job listed:

Job title Duties (be as detailed as possible)
Month & year start/end dates (e.g. June 2007 to April 2008)
Full-time or part-time status (include hours worked per week)
Series and Grade, if applicable, for all Federal positions you have held
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages or encrypted, and digitally signed documents linked on your resume or cover letter to determine your qualifications.

By submitting your application, you are certifying, to the best of your knowledge and belief, all the information submitted by you with your application for employment is true, complete, and made in good faith, and that you have truthfully and accurately represented your work experience, knowledge, skills, abilities and education (degrees, accomplishments, etc.). The information you provide as part of your application may be investigated. You are also certifying, and acknowledging, that misrepresenting your experience or education, or providing false or fraudulent information in, or with your application, may affect your eligibility for appointment and/or continued employment. False or fraudulent statements may be punishable by fine or imprisonment (18 U.S.C. 1001).

Assessment 1

Medical Records Technicians (ROI) must be proficient in spoken and written English as required by 38 U.S.C. 7402(d), and 7407(d).

Select “Yes” or “No” to the following question(s).

1. (Screen-Out) Are you proficient in written and spoken English?

A. Yes

B. No

Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers.

This section pertains to the basic and specific grade requirements for Medical Records Technicians (Release of Information). You must meet the basic requirements based on creditable experience, education or an experience/ education combination to be considered minimally qualified. NOTE: You must submit a copy of your transcript(s) for any education used to qualify for this position.

2. Which of the following best describes your experience to meet basic requirements?

A. I possess one year of experience that demonstrates knowledge of medical terminology and general understanding of the health records. Six months of the required one year creditable experience must have provided the knowledge, skills, abilities (KSAs) needed to perform MRT work.

B. I possess an associate's degree from an accredited college or university recognized by the U.S. Department of Education with a major field of study in health information technology/health information management, or a related degree with a minimum of 12 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records)

C. I have an equivalent combinations of creditable experience and education are qualifying towards meeting basic experience requirements. The following experience and educational/training substitutions are appropriate for combining education and creditable experience: (a) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and one year above high school with a minimum of six semester hours of health information technology/health information management courses. (b) Six months of creditable experience that indicates knowledge of medical terminology, privacy and release of information, the health record, and successful completion of a course for medical technicians, hospital corpsmen, medical service specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. The training program may be substituted on a month-for-month basis for up to six months of experience provided the training program included courses in anatomy and physiology, and health record techniques and procedures.

D. Grandfathered - I am a current MRT (ROI) employed with the VHA as of 10 March 2019 and am considered to have met all qualification requirements for the title, series, and grade held under the Grandfathering Provision to include education, that is part of the basic requirements in this standard.

E. I do not possess any of the above qualifications.

Select “Yes” or “No” to the following question(s).

3. (Screen-Out): I meet basic qualifications (described above in question #2) for Medical Records Technician, GS04.

A. Yes

B. No

4. (Screen-Out) To qualify for the GS-05 you must possess either:

Experience: One year of creditable experience equivalent to the next lower grade level (GS-4).
Receive and validate authorization forms and requests for information and prioritize requests per policies and regulations.
Utilize various computer applications to track and release all authorized ROI requests.
Process and release health information to authorized first- and third-party requestors.
MRTs (ROI) initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records.
Ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.
OR

Education: Successful completion of a bachelor's degree from an accredited college or university recognized by the U.S. Department of Education, with a major field of study in health information management, or a related degree with a minimum of 24 semester hours in health information technology/health information management (e.g., courses in medical terminology, anatomy and physiology, legal aspects of health care, and introduction to health records). NOTE: You must submit a copy of your transcript(s) for any education used to qualify for this position.

A. Yes, I possess one year (52 weeks) of the specialized experience defined above. I have fully detailed my experience in my resume.

B. Yes, I possess a bachelor's degree from an accredited University/College meeting the requirements above. I have included a copy of all of my transcripts.

C. No, I do not possess either the specialized experience or degree listed above. I understand I will receive no further consideration.

(GS05 KSAs): In addition to the experience required, you must also meet the ALL of the demonstrated knowledge, skills, and abilities following for the GS05 grade level. Responses to the following questions are not required, however responses will be used to verify that you meet the KSA's if we are not able to easily ascertain information in your resume.

Select “Yes” or “No” to the following question(s).

5. I have the ability to utilize health information technology and various office software products utilized in MRT (ROI) positions (e.g., the electronic health record, release of information systems, etc.)

A. Yes

B. No

6. I have knowledge of health record documentation guidelines and processes for disclosing protected health information.

A. Yes

B. No

7. I have the ability to manage priorities and coordinate work in order to complete duties within required timeframes, and the ability to follow-up on pending issues.

A. Yes

B. No

8. I have knowledge of policies, procedures, laws, and regulations governing privacy and release of information.

A. Yes

B. No

9. I have the ability to communicate with individuals from various backgrounds to obtain the desired effect or gaining information by establishing rapport.

A. Yes

B. No

10. (Screen-Out)To qualify for the GS-06 you must possess:

Experience: One year of creditable experience equivalent to the next lower grade level

Receive and validate authorization forms and requests for information and prioritize requests per policies and regulations.
Utilize various computer applications to track and release all authorized ROI requests.
Process and release health information to authorized first- and third-party requestors. MRTs (ROI) initiate and maintain the accounting of disclosure for all records disclosed from a Privacy Act system of records.
Ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

Education: There is no education requirement for the GS06 grade level.

A. One year of creditable experience equivalent to the next lower grade level (GS-5). Receive and validate authorization forms and requests for information and prioritize requests according to policies and regulations. Utilize various computer applications to track and release all authorized release of information requests. Process and release health information to authorized first and third-party requestors. Initiate and maintain accounting of disclosure for all records disclosed from a Privacy Act system of records. Communicate with internal and external stakeholders to provide technical expertise regarding the release of information process. Ensure compliance with policies, procedures, laws, and regulations governing privacy and release of information.

B. Yes, I possess one year of creditable specialized experience as defined above. I have fully detailed my experience in my resume

C. No, I do not possess the specialized experience defined above. I understand that I will receive no further consideration.

(GS06 KSAs): In addition to the experience required, you must also meet the ALL of the demonstrated knowledge, skills, and abilities for the GS06 grade level. Responses to the following questions are not required, however responses will be used to verify that you meet the KSA's if we are not able to easily ascertain information in your resume.

Select “Yes” or “No” to the following question(s).

11. I have knowledge of the laws and regulations related to the authorization and disclosure of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA), and 38 U.S.C. ? 7332, Confidentiality of Certain Medical Records).

A. Yes

B. No

12. I have the ability to apply health record documentation guidelines and processes to navigate efficiently through the paper and/or electronic health record to locate, assemble, and disclose protected health information.

A. Yes

B. No

13. I have the ability to apply policies, procedures, laws, and regulations governing privacy and release of information to process requests for release of information.

A. Yes

B. No

14. I have the ability to research and solve difficult questions related to release of health information in an accurate and timely manner.

A. Yes

B. No

Resume Reminder - Your resume (and/or OF-612) must include the following information for each job listed: Job title Duties (be as detailed as possible) Month & year start/end dates (e.g. June 2007 to April 2008) Full-time or part-time status (include hours worked per week) Full address of the Employer

Transcript Reminder - If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.

SF50 required: Current Federal Service employees, provide a copy of your most recent SF-50, "Notification of Personnel Action" showing you are/were in the excepted service. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. For example, the SF-50 that shows evidence may state one of the following: "WITHIN-RANGE INCREASE PROVIDED?","PROMOTION", "EXCEPTED APPOINTMENT". *do not upload an Award SF-50.

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