- Position Title
- Health System Specialist
- Agency
- Veterans Health Administration
- Announcement Number
- CAZM-12757085-25-MRA Opens in new window
- Open Period
- Monday, June 30, 2025 to Thursday, July 10, 2025
For preview purposes only. To apply, please return to the USAJOBS announcement and click the Apply button.
Eligibilities
1.
Are you an employee of the facility indicated for this position?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
To verify your eligibility, you must submit a copy of your most recent Notification of Personnel Action, Standard Form 50 (SF-50). Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met (if applicable) and include your position title, pay plan/series/grade, tenure and the type of appointment (i.e. Competitive or Excepted). Please be aware that award SF-50's do not always include this pertinent information.
2.
Are you a current or former federal employee displaced from the agency hiring for this position? If yes, confirm:
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
- you are located in the same local commuting area of the vacancy; AND,
- you are applying to a position that is at or below the grade level of the position from which you were or will be separated; AND,
- your grade is equivalent to or below the grade level of the vacancy; AND,
- your last performance rating of record is at least fully successful or the equivalent.
For more information, review the USAJOBS Help Center.
To verify your eligibility, you must submit supporting documentation such as a Reduction in Force (RIF) separation notice or a Proposed Removal/Separation notice to include your latest performance rating (if the notice does not have this information included, you must submit a copy of your most recent performance appraisal) and a copy of your latest Notification of Personnel Action, Standard Form 50.
3.
Are you currently employed by the Department of Veterans Affairs within the VISN the position is located?
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
This includes: Career/Career Conditional or Excepted Service (i.e. Canteen, Hybrid, Title 38, etc. and meets interchange agreement requirements). This does not include temporary, term or temporary intermittent.
Preferences
1.
Which of the following items describes your current or recent (within the last five years) political appointee service?
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
If you responded yes to any of the items below, you will need to include a SF-50 specifying your prior service.
2.
I authorize my application information being shared with hiring managers for similar positions. I understand this option may not result in further consideration for additional positions nor will it impact my application for this announcement.
3.
Please indicate the highest grade you have held in the Federal government.
4.
Please indicate dates of the highest grade you have held in the Federal service (if applicable).
Assessment 1
Select the appropriate answer to each of the following questions based on your current level of education and/or experience that demonstrates your ability to perform the duties of this position. When answering the questionnaire, remember that your experience and education are subject to verification by investigation. You may be asked to provide specific examples or documentation of experience or education as proof to support your answers, or you may be required to verify a response by a practical demonstration of your claimed ability to perform a task.
1.
MINIMUM QUALIFICATIONS for the GS-11 Level: Carefully read the following descriptions below. Select the one response below that best describes your qualifications for this position at the GS-11 grade level. (Please ensure your resume/application supports the response that you select.)
2.
Please provide the following information regarding your Undergraduate education: school attended, degree obtained with major studied, and date was awarded.
3.
Please provide the following information regarding your Graduate education: school attended, degree obtained with major studied, and date was awarded.
4.
MINIMUM QUALIFICATIONS for the GS-12 Level: Do you possess at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Health Professions Education (HPE) Analyst? Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: (1) Missions, organizations, programs, and requirements of health care delivery systems; (2) Regulations and standards of various regulatory and credentialing groups; and (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have obtained this experience working within a health care setting, working directly with health care system administration and finance services to solve problems in support of policy compliance and program/operational functions; experience with disbursement agreement (DA) administration used for payment of salary and benefit; and completing record data analysis to determine potential or actual fraud, waste and abuse, and to recommend redistribution of resources. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Select the one statement that most accurately describes your training and experience carrying out each task using the scale provided.
5.
Troubleshoot problems, make recommendations, and provides subsequent evaluations in future planning for organizational programs.
6.
Uses record data and analysis to recommend redistribution of resources, forecast position allocation (FTE) needs for subsequent academic years.
7.
Research and troubleshoot reconciliation issues to identify and recommend resolution.
8.
Extracts, analyzes, and organizes data from multiple sources to create reports for ongoing monitoring of resources or special projects.
9.
Facilitates performance measure goals by developing studies and evaluations for suspense items, accreditation standards, grant proposals, and special purpose budgetary requirements.
10.
Collects, consolidates, and provides analysis of data to prepare justifications for FTE, funding, and budget planning purposes.
11.
Evaluates trends and provides recommendations for further analysis for future planning.
12.
Enacts process changes with staff, facility leadership, clinical services, and finance service by drafting standard operating procedures (SOPs), developing and administering training for staff, and advising on regulations.
13.
Uses knowledge of health care delivery systems to advise management's administration about healthcare education programs (including medical, dental, associated health, nursing, and advanced fellowships).
14.
Utilizing knowledge and experience in health care delivery systems to oversee and manage disbursement procedures and processes.
15.
Responsible for the technical work required for disbursement agreement (DA) administration used for payment of salary and benefits.
16.
Ensures policy compliance with national and local policies.
17.
Serves as the disbursement coordinator and is responsible for communicating, establishing processes, and ensuring compliance with directives and related standard operating procedures (SOPs).
18.
Maintains copies of documents on file in accordance with organizational policy.
19.
Identifies gaps in policy compliance through review and assessment and makes continued recommendations for overall program improvement.
20.
Uses a broad perspective and comprehensive understanding of health care system administration to achieve policy compliance and maximize utilization of resources.
21.
Assess risk related to organization's special purpose funds.
22.
Formulates long range budget needs and excess.
23.
Manages the special purpose academic fund reimbursement processes.
24.
Validates complex calculations for accuracy of reimbursement activity with analysis of relevant documentation.
25.
Maintains awareness of new policy related to budget, personnel, and procurement to provide recommendations to enhance department operations.
26.
Conducts oversight and analysis of department service budget and account balances to avoid delinquent obligations, identify opportunities. and utilize funding according to budget plans.
27.
Formulates and proposes process improvement strategies or cost-effective solutions.
INSTRUCTION: Transcript Reminder - If you are basing your qualifications on education (or a combination of education and experience) or if the position requires a college education to qualify, you must submit a copy of your transcripts with your application.
***Application Package Notification & Important Information***
We appreciate your interest in available positions within the VA Heart of Texas Health Care Network. It is our goal to forward every eligible and qualified candidate for consideration.
Due to the nature of our systems, it is imperative that your application package be accurate and complete. Therefore, prior to finalizing your application package and submitting for consideration:
Please Note: Until the closing date of the announcement, you can update or edit your package. However, once your application package is submitted and the announcement period closes, we are unable to add documentation or alter your responses. By submitting your package for consideration, you are attesting that your application package is complete and accurate.
Some helpful tips:
*Resume - Your resume must include the following information for each job listed:
*Veteran's Preference - In order to receive appropriate preference consideration, you must submit proper documentation if you are claiming eligibility for Veteran's preference, which includes a copy of your DD-214 (Member Copy 4 or earlier version that shows character of service). Applicant's claiming 10-point preference should also submit an SF-15, Application for 10-point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
*Current or former VA or Federal Employees - You must submit a copy of a current and/or highest grade held SF-50 - Notification of Personnel Action (not an award SF50)
*Proof of current certification, licensure, or registration (if applicable).
https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/transcripts/
https://www.usajobs.gov/Help/how-to/account/documents/resume/build/
https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/
We appreciate your interest in available positions within the VA Heart of Texas Health Care Network. It is our goal to forward every eligible and qualified candidate for consideration.
Due to the nature of our systems, it is imperative that your application package be accurate and complete. Therefore, prior to finalizing your application package and submitting for consideration:
- Ensure all documents are appropriately selected, are legible, and have uploaded successfully (we recommend viewing them a second time to ensure no errors have occurred in the process). Missing documents may cause your application package to be ineligible for consideration.
- Ensure that all responses to the assessment questions are accurate and correctly reflect your current situation. Question responses are used in determining if you meet specific eligibility and qualification requirements.
Please Note: Until the closing date of the announcement, you can update or edit your package. However, once your application package is submitted and the announcement period closes, we are unable to add documentation or alter your responses. By submitting your package for consideration, you are attesting that your application package is complete and accurate.
Some helpful tips:
*Resume - Your resume must include the following information for each job listed:
-
- Job title
- Grade Level (for federal positions)
- Duties (be as detailed as possible and ensure they demonstrate how you meet the specialized experience and/or Knowledge, Skills and Abilities required for the position)
- Month & year start/end dates (e.g. June 2019 to April 2020)
- Full-time or part-time status (include hours worked per week)
*Veteran's Preference - In order to receive appropriate preference consideration, you must submit proper documentation if you are claiming eligibility for Veteran's preference, which includes a copy of your DD-214 (Member Copy 4 or earlier version that shows character of service). Applicant's claiming 10-point preference should also submit an SF-15, Application for 10-point Veteran's Preference along with the required documentation listed on the SF-15 form (such as verification of service-connected disability percentage).
*Current or former VA or Federal Employees - You must submit a copy of a current and/or highest grade held SF-50 - Notification of Personnel Action (not an award SF50)
*Proof of current certification, licensure, or registration (if applicable).
https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/transcripts/
https://www.usajobs.gov/Help/how-to/account/documents/resume/build/
https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include/